Minutes from Executive Board and General Session Meetings of WMEA

Wyoming Music Educators Association

Executive Board Meeting May 12, 2007

WHSAA Casper, WY

I           Call To Order

President Sean Ambrose, called meeting to order at 9:30 am

Welcome New Officers

Members Present

Sean Ambrose, Sandy Steele, Wendy Gray, Michele Lazarus, David Hurst, Chuck Brumbaugh, Greg Paulson, Joan Kingsover, Mary Beth Jones, Eric Unruh, Tyler Surrell, Jeremy Huck, Brent Rose, Gary Gasser, Deb French, Darci Weydeveld, Deb Rose

II         Approval of the Agenda

Eric Unruh made a motion to accept the agenda and Mary Beth Jones 2^nd it.  The motion was passed.

III        Treasurer’s Report – Sandy Steele

·        $11,0787.38 – Checking balance after encumbrance

·        $1,156.00  - Kuhn Scholarship

·        $11,265.12 – Merrill Lynch Portfolio

·        $1,064.61 – Les Parson’s Scholarship

·        $23,408.11 – Total Account Assets

*Audit was completely approved.

All-State budget proposal to raise state dues and increase the conference fee.  Deb French mad a motion to accept the treasurer’s report.  The motion was 2^nd by Wendy Gray.  The motion was passed.

Website - is still being worked on for updates.

IV        Old business

Choir Vice-President, David Hurst

·        2007 Wyoming Ass-State Clinic was successful.  Thank you to the folks in Rock Springs for all their hard work.

·        Verbal Commitment from Ms. Judith A Willoughby, Oklahoma City University for 2008 choir conductor

·        Dr. Eric Unruh is stepping down as accompanist

·        Implementing alternate vocalize from year to year between “I love to sing” and scale pattern 8-5-3-1-3-5-8-5-3-1 for 2009 auditions.

Windsong Editor, Gary Gasser

·        August 1^st is the Deadline for September publications

·        Reports to be a full page on board members

·        Campus notes from UW to be added

Band Vice-President, Chuck Brumbaugh

·        2008 All-State band director will be Dr. Robert Rumbelow from Columbus State University in Columbus, Georgia

·        Tentative Band Director for All-State 2009 is Dr. Andrew Boysen U of New Hampshire

·        Proposal to eliminate the memorization of scales

·        Ideas on how to get more students to audition for piccolo

Secondary Vice-President, Debbie Rose

·        All-State 2007 feedback statistics

·        Proposal to have 75 minute sessions with 15 minute break

·        With proposal, discussion of intercollegiate clinicians to be paid $100 for one session or two sessions for $200

·        New contract terms submitted to Sandy and Sean

·        2008 All-State possibilities in the works

Vice-President for Higher Education, Eric Unruh

·        Successful Intercollegiate All-State Choral Festival; special thanks to Jan Kliewer and Patrick Patton for organizational skills.  Looking for 100% participation from all community colleges and the university.

·        2007 Intercollegiate Band Festival was also a success.  Only one community college not participating therefore was not held accountable financially.

·        Casper College picked up the deficit

·        Special thanks to the WMEA for support and funding on Opening Night Host Concert

·        Total expenses incurred  $1922.06

·        Total income           $1800.00

·        Deficit        $122.06

·        No applications received for the Kuhn Scholarship for 2007-08. Proposal to discuss this with the WMEA Board

·        Recognition for services enhanced by annual Music Articulation Meeting, held in September with music executives from the university and state community colleges.  More communication and progress is a result of this meeting.

WMEA President-Elect, Wendy Gray

·        All-State 2007, 143 Vendor invitations submitted, 25 received back non-deliverable, and 26 confirmed

·        Revenues generated  $2,470.00 ($75 in late fees)

Participating vendors included, WHS All-State Marching, Sheridan College, Music T’s, Wyoming Music, Casper College, Grand Mesa Publications, Northwest College, Pat’s Music, Troopers Drum and Bugle Corps, The Pickin’ Palace, CB Music and Repair Guy, Western Wyoming College, U of Wyoming, Eckroth Music, Eastern Wyoming College, Central College, Conn-Selmer, Inc., RCI Software, Hill Music, Wyoming Tri-M, Patti DeWitt, Inc., JW Pepper and Son, Inc., Laramie College, US Marines and US Army Band.

Visits to Northwestern Division Conference in Portland may prove to bring a bigger number of exhibits to All-State 2008

Past-President, Deb French

·        Adjudication certification total at 2007 All-State 19 (new and re-certifying)

·        Cost of total  $170.00

·        Working on list of past and present certified adjudicators to be submitted at 2008 All-State

·        If certified and not adjudicated for 12 months, must pay $10 fee and recertify again

Northeast District President, Brent Rose

·        Successful Festival in Gillette

·        Some concerns about the size of the festival being too large, and one district hiring the adjudicators while another facilitating the festival.

·        Dates for upcoming school year:  October 1, 2007 Fall meeting and clinic selection in Gillette, also some time in October Junior High Clinic in Buffalo as well as Quad Clinic in Gillette.  Nov. 16-17 HS Honor Clinic in Casper, March West JH Festival in Tongue River, Central JH Festival in Douglas, and East JH Festival in Upton.  April 22-/23 HS Festival in Gillette.  Judges found by Crook County this year.

·        WMEA nominations go to Fame-Kimi Winkler from Casper nominated by Joan Kingsolver, Dist. Service-David Romtvedt from Buffalo nominated by Brent Rose, Meritorious Service-Tandem Prod. From Sheridan nominated by Chad Rose and Educator of the Year-Todd Kahler from Sundance nominated by Chad Rose

North Platte District President, Jeremy Huck

·        New taping site for All-State 2008 moved from Wheatland to Torrington

·        Successful HS Festival and re-districting still favored for the future.

·        Dates for upcoming school year:  October 1, 2007 MS Choir Festival in Wheatland, November 19/20 District Clinic in Wheatland, February 25 in Guernsey, April 10/11 District Music Festival in Torrington

North Big Horn Basin President, Morgan Grover

·        Successful HS Festival April 13^th-14^th

·        Upcoming events:  June 1^st-2^nd Wyoming Children’s Honor Choir in Cody

·        June 17-22^nd Yellowstone Summer Music Camp at NWC

·        July 8-13^th Yellowstone Jazz Camp NWC field camp

Retired Membership Chair, Greg Paulson

·        3 retirees and 8 ‘25’ years award for 2007

·        11 retirees and 18 ‘25’ years award for 2006

·        5 retirees and 9 ‘25’ years award for 2005

·        Would like names submitted to him by mid November for 2008

Music Industry Representative, Mary Beth Jones

·        Music stores added two new members at January meeting in Rock Springs; Pickin Palace in Rock Spring and Chris Marlowe in Cheyenne

·        Continuing of large majority of businesses advertising in the Windsong.  Thank you

·        Would like to return to members of Wyoming Music Industry to finish out appointed term, as she will be teaching in Cheyenne in the fall and no longer at Hill Music in Casper.

·        Special thanks to the WMEA Board and state music educators for support in election.

V         New Business

·        Fall WMEA meeting in Sheridan High School Saturday, September 8^th.

·        2^nd meeting January 20^th

·        Proposal by Sean to move the final meeting to the 1^st Saturday of June (June 7^th).  Deb French made the motion and Brent Rose 2^nd it.  Motion was passed

A)        Congratulations

            To Buffalo Ridge Elementary School for “Music in our Schools Month” recognition.  MaryAnn Fritz is the music teacher.

B)        Festival Adjudication Form Committee

·        Committee to discuss over the summer.  Volunteers are:  Sandy Steele, Marie Dickey and Chad Rose

·        Concerns:  Addition of Sight-Reading with added Rubric.  Standardizing the form across the state.  Review and adjustments to current form.

·        Developing a current list of certified adjudicators within last two years, compiled by Chuck Brumbaugh, to be kept on file at WHSAA office

C)        All-State Acceptance Notification

·        Suggested to send faxed list to each school first, &/or MENC members to be able to log into Webmaster with log in identification a day in advance.  Then official list sent out or posted on WHSAA website.

D)        All-State Auditions Changes

·        David Hurst – choir:  Current audition criteria does not tell proficiency of the student.  David suggested adding previously stated scale pattern, legato or not, quarter note rhythm pattern at tempo marking of mm 70.  Motion to change for 2008-audition process.  2^nd by Gary Gasser.  Motion was passed.

·        Chuck Brumbaugh made a motion to eliminate memorization of scales.  ***

E)        MENCE National Convention

1)      Wyoming Groups Auditioned:  NWC Jazz Band and Lyman Choir

2)      Date: April 9-12^th in Milwaukee

F)         WHSAA Re-districting

                 Waiting on Sandy’s notes from the meeting

                        Brent Rose made a motion to accept the re-districting and Jeremy Huck 2^nd it.  There must be three reading from Activities Directors and Administrators as well.  So, Sandy Steele made a motion for the re-districting efforts to go through re-appropriation and will be amended to WHSAA, and Jeremy Huck 2^nd it.  Sean will email Ron Laird to let him know which two districts will be most impacted.

**District presidents have done a good job in communicating own schools.

G)        All-State 2008                       

1)      Sheridan HS January, 20-22^nd, 2008

2)      Hosted by Susie Schatz

3)      Conductors:  Band – Robert Rumbler

  Choir – Judith Willaby

4)      Clinics – proposed by Debbie Rose to have all consistent times of 75-minute sessions, beginning at 8:30 – 9:45, 10:00 – 11:15, 12:45 – 2:00, 2:15 – 3:30 and 3:45 – 5:00 on Day 1.  On Day 2 beginning session starts at 8:00 –9:30, 9:45 – 11:00, 1:45 – 3:00, 3:15 – 4:30.  Also, anyone who is helping set up or running auditions would be able to count that time in the credit hours.

5)      Registration fee to be increased to $40 for pre-registration and $60 for on-site.  Retired members are free, non-members is raised to $150 pre-registered and $180 on-site.  Adjusted rate for spouses, bus drivers, etc to flat rate of $50.  First year teachers are still free and banquet tickets remain at $20.  Gary Gasser made a motion to accept the fee increases, and it was 2^nd by Brent Rose.  The motion was passed.

6)      Sean Ambrose proposed to give secondary Vice-Presidents $1,000.00 increase to work with making their total $4,000, and a total of $3,000 to elementary, for expenditures for clinicians, with a carry over of $1,000.00 for the next All-State.  Motion was made to accept the proposal and was 2^nd by Wendy Gray.  The motion was passed.

H)        Other Items 

                        Collegiate group for All-State 2008 is Choir, 2009 will be orchestra.

1)      Comparative Report – enrollment is 40% for membership.  Compared to Montana whose enrollment is 450, Wyoming is at 421.

2)      An increase in the exhibitor’s fees for space to $80.00 for the 1^st space, $70.00 for the 2^nd and all additional space is at $50.00.  Motion was made by Gary Gasser to accept these fees and was 2^nd by Wendy Gray.  The motion was passed.

3)      There are currently 10 taping sites.

VI        Adjourn

Wyoming Music Educator’s Association Executive Board Meeting

September 9, 2006 WWCC room 1003, Rock Springs, WY

Call to Order

President, Sean Ambrose, called the meeting to order at 10:35 P.M. 

Members Present

Jeremy Huck, Deb French, Gary DeBolt, Allan Dancer, Eric Unruh, Bob Mathews, Jaxine Barhite, David Hurst, Larry Munari, Leesa Kuhlman, Sandy Steele, Trisha Nix, Chuck Brumbaugh, Joann Stevens, Thane Yennie, Dave Brinkman, Jim Przygocki, Debbie Rose, Marie Dickey, Debbie Mathews, Sean Ambrose, Wendy Gray, Mary Beth Jones

Approval of Agenda

Marie added two items to the agenda.  1.  How many minutes a week do elementary students receive music and 2. Certification issues.

Approval of Minutes

Bob Mathews made a motion to approve the minutes of the executive board meeting on May 20, 2006, in Casper, WY.  Thane Yennie 2^nd.  The motion passed.

Treasurer’s Report

• Sandy Steele said that the report was not yet complete.  The books are balanced, though.
• Sean asked that she email a completed report to everyone on the board next week.
• Please remember to use the reimbursement forms to be reimbursed.
• All-State packets are to be picked up at the meeting by the recording site chairmen.  She’ll mail to the chairmen that are not at the meeting.
• Forms are also digitally made this year.
• MENC raised dues to $93/yr.  Can pay dues on line at MENC.org
• The web site did not launch on Sept. 8, 2006.  It will be up and running for all-state by mid-October
• We officially got wyomea.org
• We need board action on the use of credit cards at the all-state conference

q       The cheapest rate is Bank of the West

q       Visa and Mastercard take 3.2- 3.8%

q       American Express takes 4.5% plus a yearly fee

q       Diners Club takes 3.9%

q       Can apply for a organization package which would be less

o       Do we need to charge an additional fee for using a credit card?

o       Should we limit the types of cards we accept?

Bob Mathews made a motion that we do not pursue the use of credit cards.  Deb French 2^nd.

Discussion on the motion

·        Cheyenne is going to paying for everything with credit cards

·        We are getting requests from districts to use credit cards

·        You need the card for on-line registration

·        It is a guaranteed payment.

·        We would have to adjust how bills are paid

·        We would hook-up a phone line at registration to accept credit cards.

·        Bookkeepers love credit cards.

The motion failed

David Hurst made a motion that we will use credit cards.  It was 2^nd by Thane Yennie

Discussion on this motion

• Which card?
• The one that helps our organization the most.

An addition was made to the motion made by David Hurst - 

We will use the card that offers the most advantageous package to our organization.

The motion passed.

Do we charge an additional fee for All-State?

• See how much we loose this year
• How much do we charge?
• It will save us money over bounced checks!
• Add $1.00 to registration?

No action was taken

Adverstising on the web site

• We can only generate 1/5 of our income from the website
• Vendors can advertise on the website

Marie Dickey made a motion that we allow advertisement on the web site and charge for the advertisements.  Wendy Gray 2^nd

The motion passed

Links for the web site

• Must have executive board approval for links to the web site.  \
• The links must be verified – Sandy will verify the links

Sean Ambrose made a motion that approval of a link is required before it is established on the web site.  Deb French 2^nd

The motion passed

• There is blanket approval for any education link.
• David Brinkman will continue the list serve through 2006.

NOTE OF RECOGNITION GIVEN TO UW FOR HOSTING THE LIST SERVE!

IRS

• Sean would like to know the cost of having the person who audited the books come to the spring meeting.  Sandy will find out the cost.
• Sandy is getting 2 credit cards to pay for organization expenses.

Raising fees for the All-State Conference

• We charge $30.00 – the next lowest is $75.00
• We will have discussion at the spring meeting about raising the fees.

Sean made a motion to accept the treasurer’s report.  It was 2^nd by David Brinkman.  The motion passed!

Reports:

Wendy Gray, President Elect – The Les Parsons scholarship was given to a Cody student, Vernon Wards.  She is waiting for his grades to approve the scholarship.

Jeremy Huck, North Platte – Nothing new to report 

Deb French – She has enjoyed being President and getting to know the many people of WMEA.  She will be helping you re-certify for adjudication at All-State.

 Gary DeBolt – Tri M – There are 4 chapters of Tri M in the state, which is 200% better than last year.

Alan Dancer – Left home without report.

Eric Unruh – Higher Ed.   Bob Belser will contact the local people about rehearsal for the college band.  They will need to start Saturday at noon.  Can they rehearse in the gym?

Dave Brinkman will have Belser contact Vince Procter in Rock Springs.

Music Vendors for All-State

Choir-Hill

Band-Wyoming Music

Orchestra-CB Music

Larry Munari – North Big Horn – Northwest College is very supportive with their various summer camps.

Bob Mathews – Orchestra Vice President – The orchestra director is Jim Rice.  Please check each audition for accuracy before sending it in for screening.

Jaxine Barhite- South East - They have a lot of new teachers this year.

David Hurst – Choir Vice President – WHSAA did not send the changes to the script.

It should read tempo, then pitch for sight-reading.

• Dave needs to put the change out on the list serve
• Every District President needs to forward to the choral people in their district.

There will be a session at All-State to discuss changing to scales for choir auditions.

He is look for a clinician for 2008.  (2008 is on the MLK Holiday weekend)

• Email names of choir clinicians to Dave Hurst.

Trisha Nix – Elementary – Susan Ramsey from Tennessee will be the presenter for All-state.  Hal Leonard for Music Express will also be presenting.  Kim McCord is coming in 2008.

Chuck Brumbaugh – Band Vice President - Steve Bolstad is the All-State band director.  There is nothing in the handbook about the snare drum roll requirement.

Chuck had some questions about clinician arrangements.

• Who does he contact for travel?  Diane Rodriquez
• The clinicians make their own arrangements and WHSAA reimburses them.
• The Host site sets up the lodging. (They have 15 rooms reserved at the Holiday Inn)
• Can they fly in to Rock Springs? Yes.

Debbie Rose and Trisha Nix need to communicate to Leesa where the clinicians need to be picked up and when.

Joann Stevens – Membership – Nothing new to report.  She is writing a letter to new members in the state.  Mary Beth Jones says that everyone in the state will get the first Wind Song.

Thane Yennie – South Big Horn Basin – He included a directory of music teachers and their email addresses.

David Brinkman – Research Chair – There will be a research session at the convention. 

Not everyone in the state is on the list serve.  Just email him to get on.  There will be a blurb in the Wind Song about the list serve.  There is no membership requirement.

Jim Pryzgocki – Collegiate Membership – There will be a luncheon this year.  They are looking for a speaker for the luncheon. 

Sean advised Jim to communicate the housing issue to the collegiate membership.

Deb Rose – Secondary Vice President – She still has a lot to be confirmed with the secondary clinics.  The state is not even close to being competitive for clinician fees.  We need to find a way to increase the budget for this area. 

Debbie needs to know who the intercollegiate conductor is!  - Eric Unruh has the biography.

She needs more ideas for strings and choral workshops – Jim Pryzgocki has ideas for strings and David Hurst has ideas for choral.

Vince and Leesa are the contact persons that Debbie Rose and Trisha will go through.

Sean requested that a list of contact people be zapped to the board when it is complete.

Marie Dickey, Northeast District – The NE district used different adjudication forms.  They are in her report.   They were included to generate a discussion, maybe at a later date!

All Northwest Performing Groups

There were only two groups that submitted tapes to represent Wyoming; The Lyman Choir and Cheyenne Youth Symphony.  We need to have more representation from our state. Consider turning in a tape next year.

CALENDAR Discussion

• Why is a state level event allowed to be put on top of a district event?
• Is FAA regulated by WHSAA?

·        Sean will find out if FAA is regulated by WHSAA

• PAWS is now in April
• The South East District moved their festival to Monday and Tuesday. Life is much easier.

Door Monitor at All-State – discussion

• It is a problem that people are attending sessions without paying the fees.
• Be a pain to check badges- but it is worth it!
• Presenter checks for badges?  (Does not have time due to set-up, etc.)
• We need to create a culture that you need a nametag to get into the sessions.
• Have to wear a nametag in school; you need to have a tag in someone else’s school.
• Will the presider have time?  No!
• Alan will volunteer!
• Can local folks help with the badge checking?
• Can we choose a few sessions to try as a trial?

Deb French made a motion that we monitor  name badges at All-State.  Wendy Gray 2^nd.

The motion passed – Eric Unruh was a nay vote.

All State Rotation

Mary Beth has been working with Parkway Plaza.  We don’t have enough info to continue the discussion of staying in one place and hiring it done.

Sheridan is the next site for All-State rotation.

We are not going to Riverton because there are not enough rooms, and they don’t want us.

Sandy Steele made a motion to remove Riverton from the rotation.  Marie Dickey 2^nd.  The motion passed.

We need to discuss in the future the Powell/Cody rotation.  They are traditionally paired together.

That is why Sheridan is next.

If Casper comes up with a civic auditorium that is big enough for All-State, there will be a discussion about making Casper the permanent site.

SEAN WILL CONTACT  SHERIDAN ABOUT HAVING ALL-STATE THERE IN 2008!

WHSAA reports/forms/contracts

• Sean brought them with him – Take what you need
• Sean has talked to Diane about getting the form online
• There is not a contract for clinic.  Sean says to make your own.
• Sean has the current adjudication forms.

WMEA Stationary

• Sean will not continue to have the stationary professionally printed.
• Sean will send the stationary on the computer
• Sandy will put it on the web site.

NFHS Conference

• Sean will attend in November
• He will bring back info about fees for clinicians to the January board meeting.

Sean will put info about All-Northwest Auditions on the list serve.

All-Northwest

• Sean will attend the planning meeting next month
• It will be in Portland, everything will be at the convention center.
• Trisha says there will be a lot of good, elementary sessions.  Put it out to your districts.
• There is an ongoing discussion about letting the NW MENC run their own district, instead of being run by the National MENC!

Festival Rules/Adjudicator Training and Procedures

Why do the All-Northwest Jazz Auditions have to buy the music?  It is no different than buying the book for other auditions.  It is probably a copyright issue.

Adjudication

• Can the list of qualified adjudicators be posted by Diane on the web site?
• Where is the video to train the adjudicator?  NE District can’t find theirs!
• Can we correlate the elementary and adjudicator workshop, so that elementary can take the workshop?
• Must recertify every 3 years and adjudicate at least once during the three years.
• Mary Beth will get a list and forward to district presidents.
• Are adjudicators that are certified in Montana also certified in WY?  Sean will call Diane and find out.

District Presidents email Sean if you can’t find the adjudicator training video.  Sean will get one for your district

By Laws and Job Descriptions:

            Table discussion until later.

New Teachers

·        Joanne will collect new teacher’s database.

·        Mary Beth will provide, Sean and Joanne, a list of any teacher that is new to Wyoming.

·        Wyoming Indian and Arapahoe have not filled their music positions

·        Gillette has some teachers with provisional contracts.

New Business

Awards

·        Next year follow the new criteria

·        Sandy made a few changes

·        Award packets need to get to district presidents

·        Bring hard copies to All-State

Meritorius Service

James Smith – Cheyenne – Yocum Music - presented by Jaxine Barhite

Linda Knight – Rock Springs- Accompanist East Jr. High -presented by Leesa Kuhlman

Lee and Susan Lockhart- Worland – Editors of daily news – presented by Larry Munari

Distinguished Service

Debbie Wissner – Cheyenne – Music Secretary – presented by Jaxine Barhite

Joyce Veland – Northwest College – Secretary – presented by Larry Munari

FAME

Bruce Heimbeck – retired superintendent, Guernsey – presented by Jeremy Huck

****The board noticed that some people were nominated for the wrong awards****

Marie Dickey made a motion that we leave the people in the category that they were nominated for by the people who nominated them for this time only, despite the fact that they don’t fit that category.  Bob Mathews 2^nd.

Discussion

An accompanist should not get an award for a person who is not a music educator.

The eligibility paragraph needs to be clearer.

The motion failed

Sandy Steele made a motion to put people in the appropriate category and revote.  Bob Mathews 2^nd.  The motion Passed.

Distinguished Service

Linda Knight

Debbie Wissner

Joyce Veland – nominator packet was incomplete

Meritorius Service

James Smith

FAME

David Peck – North Big Horn – Larry Munari, presenter

Lee and Susan Lockhart – North Big Horn – Larry Munari, presenter

Bruce Heimbuck – North Platte – Jeremy Huck, presenter

(Everyone was okay with the fact that there were 2 candidates from North Big Horn, now)

David Brinkman made a motion that Deb Wissner and Linda Knight are both distinguished award winners.  Marie Dickey 2^nd.  The motion passed.

Music Ed

Phil Chambers – Rock Springs – presented by Vince Proctor.

Susan Kephardt – Torrington – presented by Jeremy Huck

Mike Masterson – Northwest College – presented by Larry Munari (nominator packet was incomplete)

Winners – Congratulations!

Distinguished – Linda Knight and Deb Wissner

Meritorius – James Smith

FAME – Bruce Heimbuck

Music Ed – Susan Kephardt and Phil Chambers – tie vote

All Educators nominated will be recognized.

The 2^nd vote getter will get the NFHS award.  They must be a high school teacher.

All-State Organization

• Trish needs an elementary go-to name from Rock Spring
• Rock Springs pays for the Sunday night concert program.
• WHSAA pays for the Gala concert program
• The cost was $36/per student for 2006
• Goal is to no exceed $40/per student for 2007
• Sandy will send vitae/photos to Vince
• If there are corrections for names – email the corrections only
• Make sure that lists with students that make All-state are complete and accurate.

Vince asked if the rooms at WW College were acceptable.

• Deb Rose and he will get together and decide how the rooms will be used.
• They will try and put down floor mats in the gym.
• Rock Springs will pick the audition rooms.
• Rock Springs High School does not want All-State.  Western Wyoming College is bending over backwards to help us.

Deb French needs a room with a video monitor and desks.

Tuesday

• General session will be in the Theatre if the choir is not rehearsing there.
• There needs to be thought given to the rotation in the big gym.  Let Sean know as he creates the student’s schedule.
• We need 6 classrooms for district meetings.
• College classes will be in session on Tuesday.

Motel room shortages

• District Presidents communicate to the high schools to get their rooms, NOW!  There are no rooms due to the oil/gas boom.
• Try the Holiday Inn or Little America – No Educational Rates
• Be prepared to pay more.
• Things may ease off if permanent housing gets built.
• If your school only has one student make All-State, you can try and room with a school that has 2 or 3 kids in a room
• Communicate rooms/rates on the list serve.
• Call back and try again to get a room.

Rock Springs has 15 rooms reserved.  Sean would like them to reserve 15 more!!!

Maybe teachers that can’t find rooms can stay with a host home in Rock Springs.

Marie made a motion to give Phil the Federation Award and Susan the Music Educator award.

She withdrew the motion, as Phil is not a high school teacher.

Trisha Nix made a motion to give the award to Susan and Phil because of the tie vote.

David Brinkman 2^nd.  The motion passed

There will be no nomination this year for NFHS Award.

We need to add Leesa and Vince to the board email

Sean will send their info to the board. – Let Sean know if you receive his email

Dan Holroyd, - State Marching Chair.

• The events center was rented out on the weekend traditionally set aside for state marching.
• The marching festival will be at Natrona County High School’s Stadium- 
• Oct 14, 2006 at 11:00 A.M.
• This is also Wyoming’s Home Coming
• District Presidents communicate the change to your districts

Sean would like the board’s permission to write a letter to the events center for disregarding the fact that state marching has been the same Saturday for 19 years.  He hopes that we can work together in the future.  The board agreed to have Sean write a letter.

Sean will send an official letter from WMEA!

The January 14, 2007, board meeting will start at 2:00 P.M. in Rock Springs.

Sean will contact Diane Knutsen to get an official offer from Sheridan.

MENC State of State Request

Is your program seeing an increase, decrease or staying the same?

4 were the same, 1 increasing, 8 decreasing.

The Hathaway Scholarship doesn’t require music. 

• We need to write our legislators about this.
• Sean will put on the list serve – email contacts and why you should write.

CD’s for taping sites

Each site needs 30/per site

4-5 Orchestra

8-Choir

12-Band

Sean needs to know who is taking CD’s

EVERY TAPING SITE MUST DO THEIR AUDITIONS WITH CD

• Put all of the same instrument on 1 disc.
• They must be postmarked by November 6, 2006

SEND YOUR FEES TO SANDY STEELE

She will verify that audition fees are paid.  If  fees are not paid, you will not be considered for audition.

Call Sean if they can’t record on CD.

Auditions

• Pay attention – Make sure that the student has recorded their audition before they leave.
• District Presidents monitor the auditions.
• NO STUDENTS OR COLLEGE STUDENTS ARE TO BE TAPING AUDITIONS.
• WMEA does not pay people who tape auditions.
• Bob will follow up on the harp audition.

Time Allotment for Elementary Music and Alternative Certificate Issue were tabled for the January, 2007 meeting.

David Brinkman moved that the meeting adjourn.  Bob Mathews 2^nd

The meeting adjourned at 2:50 P.M.

Respectfully Submitted,

Debbie Mathews

WMEA Secretary

9/19/2006

General Session meeting, January 17, 2006, Laramie High School Gym

Executive Board Meeting, September 17, 2005, Laramie High School Choir Room, Laramie, WY

President, Deb French, called the meeting of the WMEA Executive Board to order at 10:20 A.M.

Minutes from the meeting on, May 21, 2005, in Casper, WY

REPORTS