Call to Order

The meeting was called to order at 3:13 P.M. by President, Deb French

Approval of the Agenda

Thane Yennie made a motion to accept the agenda and Bob Mathews 2^nd

Approval of the Minutes

Thane Yennie made a motion to accept the minutes of the January 15, 2006, executive board meeting and Lisa Kuhlman 2^nd.

Treasurer’s Report

Treasurer Sandy Steele proclaimed that, “We’re solvent”!

There were 287 people in attendance at this year’s conference.  Which was a relief since there were only 91 pre-registrations.  There were 17 first time attendees.

Sandy thanked all of the Laramie people for their help with the conference.

She encouraged everyone to ride the shuttles to the A&S Auditorium. 

Sandy will reprint the programs for students that were selected as alternates.  Make sure that you get their names spelled correctly to Sandy.

MENC Presentation

MENC Northwest Division President, Jim Rice gave a presentation called K.I.S.S.

(Keep it Simple Stupid)

Arts Council

1.  Milward Simpson is impressed with the work that music educators do in this state.

2.  Appreciates feedback – email is a good way to do this.

3.  They can ask for grant matching because of the matching donation from WMEA

4.  Arts Education Grants are due March 1.  You can download from the Arts Council website.

5.  Camilla will be glad to help you with a grant.

6.  Camilla wrote a grant for an Educator Exchange.  It will pay for 2 people to visit and observe each other. 

Announcements:

1.  Turn in UW  and State Dept. Credit forms at the concert.  They will not be accepted after that time.

2.  Please discuss the idea of having All-State in the same place every year in your district meetings.  – Bring the results to the May executive board meeting.

Dave Bellis – WHSASMB updates

1.  Scotland – 2006

2.  Hawaii- 2008  (this years 7^th, 8^th, 9^th and 10^th graders)

3.  China – summer of 2007 – post high school band  -  This year’s juniors, seniors and college freshman and sophomores)

4.  Will make a decision by May about the college groups.  They are thinking of having a wind ensemble and chamber choir.

5.  They may include Black Hills State and Chadron

Kevin Madigan

1.  Rock Springs All-State Feature group will be a band for the opening night concert.

2.  It can be a high school, junior high, elementary, jazz or small ensemble band

3.  Phi Beta Mu decides who is selected.

4. They would like to have a lot of people send an audition.  Last time they only had 1 band try out.

Procedure for Audition

1. Make a CD of 3 selections from this year.

2.  Send programs from the past 3 years.

3.  Tell whether it is a rehearsal or concert recording.

4.  Must be postmarked by April 14, 2006

5.  You will be notified by May 13, 2006

6.  Label the CD with the Name of the Group and the Conductor’s Name

7.  Send to Kevin Madigan – Central High School, Cheyenne, WY  

Sean Ambrose

Please thank the vendors for coming to the conference.  They brought in $3000 for WMEA.

BUSINESS ITEMS:

Nominations for open offices.

PRESIDENT ELECT

            Wendy Gray

            Dan Holroyd

Thane Yennie made a motion to close the nominations for President Elect and Anita Crider 2^nd.

BAND VICE PRESIDENT

            Chad Rose

            Chuck Brumbaugh

Thane Yennie made a motion to close the nominations for Band Vice President and Anita Crider 2^nd.

SECONDARY VICE PRESIDENT

            Nick Simons

            Darci Weydeveld

            Debbie Rose

Susie Hallam made a motion to close the nominations for Secondary Vice President and Thane Yennie 2^nd 

HIGHER EDUCATION VICE PRESIDENT

            Gary Hall – LCCC

            Eric Unruh – Casper Colleg

Motion to close the nominations for the Higher Ed Vice President was made by Susie Schatz Benson.

Discussion about the qualifications for the office.  Pam Glasser withdrew.

It was okayed by Susie to reopen the nominations.

            Bob Hussa was nominated as a 3^rd candidate for Higher Ed Vice President.

Motion was made by Susie Schatz Benson to close the nominations for Higher Ed VP and Nancy Cornish 2^nd.

These candidates need to get their bios to Debbie Mathews by 2/1/06

The ballots will be sent out on 2/15/06.

The ballots need to be sent to Deb French by 3/1/06.

A motion to adjourn was made by Karen Gleason (followed by loud applause) and Phil Newland 2^nd.

President Deb French adjourned the meeting at 4:10 P.M.

Respectfully submitted,

Debbie Mathews

WMEA secretary

1/31/06

CALL TO ORDER

APPROVAL OF AGENDA

Sandy Steele moved that the agenda be approved and Sean Ambrose seconded.

MEMBERS PRESENT

Nancy Cornish, David Hurst, Josh Shellard, Jaxine Barhite, Gary DeBolt, Trisha Nix, Mary Beth Jones, Dean Lorimer, Larry Munari, Kate McKeage, Thane Yennie, Jerrid Washburn, Joann Stevens, Jim Przygocki, Sean Ambrose, Dave Brinkman, Anita Crider,Rich Kuntzelman, Sandy Steele, Deb French, Marie Dickey and Debbie Mathews.

New Tri-M Chair Welcomed

• Gary DeBolt is the new Tri-M Chair
• Welcomed by President, Deb French

Former member is in hospital

• Deb French reports that former, Tri-M Chair, Kathy Clemens is suffering from a staph infection that has caused her to be partially paralyzed.
• Deb has asked that you keep her or Sean informed of any illnesses.

Kate McKeage made a motion that the board sends Kathy Clemens flowers.  It was 2^nd by Jerrid Washburn and passed.  

Mary Beth Jones will take care of sending the flowers to Kathy.

The minutes were reviewed. Sandy Steel moved that the minutes be accepted and David Hurst seconded.

Deb French asked that everyone read the reports on his or her own.

Scheduling Concerns for All-State – Discussion

• Anita Crider would like a room for everyone to attend the general session on Mon.
• Sean suggested the library
• Sandy said that they could open up the foreign language rooms, but they would be long and narrow.
• Anita would like to move the start time for secondary teachers to 8:30 A.M., as many of them are auditioning students and cannot make sessions that start at 8:00 A.M.
• Discussions were held about how long sessions could be; 60 minutes to 90 minutes were tossed around.
• There was a concern that people taking the all-state for credit would have enough contact hours.

Sean made a motion that we eliminate the 8-9 A.M. session for secondary teachers, only.  Jerrid seconded.  The motion did not pass.

Continued discussion of session length and start times

• Dave Hurst asked about doing part checks on Sunday – not possible, because not all schools can be at the site.
• Jim Pryzgocki said that the present session lengths are good.  It would be possible to take away 5 minutes, but no more.
• Anita said that we need to ask the clinicians how much time they need for their presentation.
• Sandy wondered if 2, “90” minutes sessions would work on Monday morning?
• Sean suggested the times of 8:30-10:00 and 10:15 –11:45.
• Dave H. said that people would like to have time to observe the rehearsals.
• Sandy said that they can only count 1 session for rehearsal observation.
• How about 8:30-10:00

                         10:00-10:30- observation time – rehearsals will not break

                          10:30-11:45?

• Kate suggested that you make 2 sessions out of the 90 minutes.
• Jim would rather not have the 8:00 A.M. time.  Clinicians need to know how long they will be teaching
• New suggestion by Sean; 8:30-9:45 – 1^st session, 9:45-10:15 – Exhibits or Observe,

10:15-11:30- 2^nd Session, 11:30-12:00- Exhibits or Observe.  (This is for secondary only)

• Deb said that the Secondary that are not involved with auditions can go to the exhibits.
• Anita doesn’t like the broken exhibits and observation times.
• Sean proposed another choice – 8:30-10:00- first session, 10-10:30- Exhibits, 10:30-11:45 – 2^nd session
• Anita wants time to think.  She doesn’t need a motion.  She will come up with times, today.

The executive board is okay with the 8:30 A.M. start for secondary sessions.  Elementary will start at 8:00 A.M.

Additional needs for scheduling

• The adjudication workshop will need 2 blocks of time.
• They need to be back-to-back separation vocal from instrumental.

Pianist needed for All-State Band

• Make sure that Band directors know that a pianist will be auditioned to play with the All-State Band.
• Sean will put it on the list serve about piano auditions.
• The pianist must be a member of their school, band, orchestra or choir.
• Dave Hurst said taping sites must have a tuned piano.

TREASURER’S REPORT

            Sandy Steele

• Encumbered – not cleared -   $319.06
• Kuhn Scholarship on account - $1,956.00
• Usuable checking balance after encumberance - $7,841.43
• Merrill Lynch portfolio - $11,398.19
• Les Parson’s Scholarship fund - $ 3232.98
• Total account assets  -  $22,472.60
• Due on credit - $604.00
• First time in six years that investments have closed up.
• Please remember that you need to fill out a tax form to get reimbursed for expenses for the meeting.
• If you traveled more than 200 miles, you can be reimbursed for $30 for a motel, if you have a receipt.
• Sandy would like to know what to do with schools that have a past due account?
• She would like to know who would absorb the losses of returned checks?

Trisha Nix made a motion that the board absorbs the losses of returned checks.  Rich

seconded.  The motion passed.

Mary Beth Jones wondered if we can stop the schools, with outstanding balances, from auditioning?

Sean didn’t think that we could stop them from auditioning.

Dean Lorimer made a motion that schools with accounts that are not current can have students audition, but they cannot participate, in All-state, until the account is paid.  Sean seconded and the motion passed.

AWARDS:

Fame – MENC Based, recipients are not a public school educator

1. Kelly Clay – North Big Horn District

Ø      Nominated by Dave Bellis

Ø      Kelly Clay owns Pepsi Cola in Worland. His company has provided a lot of support to the WY All-State Marching Band.

Ø      Larry Munari  and Jerrid Washburn were the presenters

2. LaVonna Engstrom – South Big Horn District – Rawlins

Ø      Nominated by Roy Dahlinger

Ø      Pianist in Rawlins who donates a lot of time to the community

Ø      Thane Yennie was the presenter.

3. Kimi Winckler – Northeast – Casper

Ø      Parent Volunteer Strings

Ø      Spearheaded Honors Orchestra

Ø      Trisha Nix was the presenter.

Meritorius Service

1.      Dave Jensen – South Big Horn

Ø      Nominated by Tammy Austin

Ø      Owns the “Pickin’ Palace”  in Rock springs

Ø      Great help to teachers

Ø      Thane Yennie was the presenter

2.      Thomas Megley – Southwest - Evanston

Ø      Rich Kuntzelman was the presenter

Ø      The reason that Evanston has jazz.

Distinguished Service

1.      Lisa Robertson – Northeast – Sheridan

Ø      Great accompanist for many years for Sheridan and NE district.

Ø      Dave Hurst also added his praise.

Ø      Marie Dickey was the presenter.

2.      Never Sweat Rec Board – South Big Horn - Dubois

Ø      Pam Glasser nominated them

Ø      Purchased instruments for schools and concert tickets for kids.

Ø      Thane was the presenter

3.      Arlene Griffin – North Big Horn – Cody

Ø      Nominated by Sara Westberg

Ø      Great accompanist for East Side Elementary for many years

Ø      Larry Munari was the presenter.

Music Educator of the Year

1.      Vincent Proctor – South Big Horn – Rock Springs

Ø      Joanne Stevens was the presenter – He cares about kids – He is their favorite teacher.

Ø      Gary DeBolt – took credit for Vince because he was Vince’s teacher!

Ø      Sandy – Never worked with a more professional person.

Ø      Anita – Vince is the reason that she is a teacher.

Ø      Jerrid – Cares about every kid.

2.      Doug Janas – Platte – Guernsey

Ø      Nominated by Mike Munari

Ø      Larry Munari was the presenter

Ø      Taught for 32 years

Ø      Sean  - Kids have a high respect for him

Ø      Mary Beth – Positive with kids.  He teaches driver’s ed and other subjects besides music.

3.      Marcia Patton – Northeast – Casper

Ø      Nominated by Susie Benson

Ø      Marie Dickey was the presenter

Ø      Marie – Totally committed to excellence

Ø      Trisha – Amazing what she can get out of children

Ø      Started the Cheyenne and the Casper Children’s Choirs.

4.      Sara Westberg – North Big Horn – Cody

Ø      Larry Munari – nominated and presented

Ø      She has taught in Alaska, Meeteese and Cody Eastside Elementary.

Ø      Larry – His kids had her as a teacher and loved her.

Ø      Turned plain walls in her room to a beautiful, musical mural.

ALL-STATE TAPING

1.      It is preferred that taping sites put all like instruments or voice groupings on one CD, with a different track for each student. 

2.      Tapes must still be one student per tape

3.      You can also record individual CD’s.

4.      Let Deb know the number of  CD’s you need.

5.      Jerrid and Sean figured out that you need a minimum of 30 CD’s per taping site.  This will include like instruments and  voice groupings.  They also figured harp and piano.

6.      Wyoming needs to go to CD’s only.  All Northwest is requiring CD’s next year, as is ACDA.

 RECORDING OF THE GALA CONCERT

1.      Marie would like them to record from somewhere than the back of the auditorium.

2.      Davie wanted to know if we had an obligation to hire Jester Sound?   NO!

3.      Marie said that she had to ask them for a track list.

4.      Can we request a song list and info about the directors to be in the cover?

5.      Deb would like an email with possible alternatives, such as companies in Fort Collins or Denver, to record the concert.  (Soon)

6.      We do not need a letter telling Jester Sound that we are not contracting them this year.

ALL-STATE PHOTOS

1.      Howie Rockwell  will take them again.

2.      He gives money back to WMEA.

 OTHER CONCERNS

1.      Gala Concert – A&S Auditorium

·        Logistics nightmare for parking/loading – Will have to shuttle from

      Laramie HS

·        There will be some parking by the Education, Engineering and Geology Bldgs.

·        9^th Street will have some parking, but will not hold 60 busses

·        May get Arena!

  2.      Host Night Concert – UW Fine Arts Auditorium

·        College group is 1/3 of the concert – need to submit a request to Sandy

a. Higher Ed VP communicates to Sandy the clinician’s name, what group is   performing and the set-up that is needed..

·        Who sends a letter to the chosen group telling them that they are performing on the host night concert?

a.       Deb said letter should come from ASTA.

b.      Jim said letter should come from WMEA board.

·        Bus Parking will be okay at Fine Arts.

·        Host site chair has the final say about the 1/3 host site portion of the concert.

·        The concert is broken down into; 1/3 Host site, 1/3 Collegiate and 1/3 chosen group.

 3.      Miscellaneous

·        Thane – kids need to be dismissed at the same time.  (We try, but clincians sometimes let them go early)

·        Sean  - choir will be visiting vendors when they are tearing down. (Dean – Vendor’s will stay while kids are shopping.)

·        Choir is first on the concert and first for dress rehearsal because of percussion equipment.

·        Sean wanted to know if choir go last to make for less tear down and set-up.

·        It was decided that the order will be Choir, Band, Orchestra.

·        Trish will send the equipment list for elementary to Sandy and Deb.

 WEB SITE

1.      Info about the web site will be out on list serve next week

2.      WyomingMEA – a medical link comes up first.

3.      What about WYMEA?  Or WYOMEA?

4.      Can we get .org or .edu?   NO!   Will check on .net.

WIND SONG

1.      Make sure that all info for all-state is into Gary by, NOVEMBER 1, 2005!

2.      Can we change the August Wind Song deadline to August 15^th or 20^th?

a.       Probably not.  Only need a letter for the August letter telling about things that are planned, not a schedule. 

b.      Need a registration form, also.

How will teachers be notified of All-State Results?

1.      Larry would like every school that has kids audition get a hard copy of the All-State list. (Even if they don’t have anyone who made All-State)

2.      Sean would like to get everyone in the state on list serve.

3.      Kate said that they send everything electronic.  You must get rid of the paper to make it work.

 Larry Munari made a motion that WHSAA mail a copy of students selected to All-State to the same mailing of audition materials..Sean 2^nd.  The motion passed.

OLD BUSINESS

1.      Host for 2007 All-State

·        Thane said that he had an email from Vince that Western Wy College would be willing to host the All-State.

·        Western Wyoming needs a facilities list and time line.  ( Sandy and Sean will send to them.  Sandy will have them go to the WHSAA handbook page on hosting music)

·        Western Wyoming needs to send an invitation to WMEA.  Need to Call Vince.

2.      Accompanist Fee

·        Was voted to $300 last May

·        Accompanist was already getting this fee.

·        Start from scratch

 Sean made a motion to increase the All-State Choir’s Accompanist Fee $50 dollars/a day.  This would be $350 a day for a total of $700.  Thane 2^nd .  The motion passed.

 This overrides the vote in May!

NEW BUSINESS

1.      Elementary on host night concert

·        Trisha nix would like an 30 minute adult elementary session on the host night concert.

·        Sean suggested that she contact the host site chair for 2007.  (Call Vince, now)

 2.      Outstanding Administrator Award

·        Illinois has a form in the journal

·        Great PR and Arts Support

 3.      25 years Awards

·        Illinois had a form in their journal

·        We could put a form in the Wind Song

·        People who have taught for 25 years could fill out the form and give to Greg.

·        This puts the responsibility on the person who has taught for the 25 years.

·        Sandy wants to know who keeps records?

·        Sean said the 25 year info should be in the District VP’s report

·        Mary Beth will see if Gary can squeeze it in this Wind Song’s issue.

·        Could we put retirement on the same form?

 Deb made a motion to add an administrator award –

 ·        Jim wanted to know for whom?

·        Gary DeBolt – For any administrator (public school only)

·        Trish suggested that we make a draft of the award and vote on it next May.

·        Deb said that there was a description in the Illinois magazine.

• There was discussion about confusion between fame/meritorious and distinguished awards.
• Sandy said that we need a clear description of distinguished (in organization) and meritorious (outside the organization)
• There was discussion to add an Elementary Music Ed award and a Higher Ed award.
• We would like the nomination process to be more streamlined.
• We need to have limits on the nomination process.
• Remember the info is not to be prepared by the person nominated, but by the nominating person.

Sean Proposed that the District presidents take back this discussion to their districts for discussion and bring it back to the board in January, 2006.

·        Addition of Administrator, Elementary Music Ed and Higher Ed Awards.

·        Ways to streamline the nomination process.

·        Clear definitions of the awards.

OTHER ITEMS

1.      Letter from Governor Freudenthal

·        Wanted someone to nominate the top 3 marching bands in the state to represent Wyoming in an Independence Day Parade in D.C.

·        Bill said that the State Marching Festival was not the place to decide this.

·        The Board will not get involved.

·        Sean will put it on the list serve to contact the governor’s office if you want to go.

·        Sean will take care of the governor’s office.

2.      WY Arts Alliance Board

·        Mary Beth Jones said that they had no money to pay the bill for the Outstanding Senior’s Awards.

·        Can she submit the bill to WMEA?

Sandy made a motion that we reimburse Mary Beth Jones for the Senior Awards and take over the cost of the awards if WAAB won’t pay.  Anita 2^nd .  The motion passed.

3.      Shall we invite Larry and Rusty to come to the banquet again this year to accept their plaques?  Yes, invited them again.

4.      District Vice Presidents – Please send a taping script with the All-State Materials.

5.      National MENC is in SALT LAKE.  Try to go!

CLINICIAN’S FEES

1.      Anita wondered why elementary clinicians were paid more that the other clinicians?

2.      Deb wanted to know if we needed to raise the $75 fee?

3.      Jim said yes, and Kate said $500 for a half day is not unusual.

4.      Sean would like you to use them for more than one session if you bring them in.

5.      Jim would like a budget.

6.      Sandy said it was not possible because of the difference in attendance, etc.

Sean made a motion to pay Dr. Robinson $500 for 3 Sessions at the 2006 All-State.  Kate 2^nd .

The motion passed.

 Sandy made a motion that we increase the fee for outside clinicians to $150/session. Kate 2^nd.

The motion passed.

New business in the spring will be clinician fees.

 Please note that the September 1^st deadline for All-State materials was not the Vice-President’s fault.

 All Northwest Auditions are going to be different next year.

Preregister for All-State

 SEND ALL CORRESPONDENCE REGARDING ALL-STATE TO DEB, GARY AND SANDY!

 Meeting adjourned at 2:58 P.M. by President Deb French.

Respectfully submitted,

Debbie Mathews

WMEA Secretary

GENERAL SESSION

FIFTY-EIGHTH WMEA ALL-STATE CONVENTION

GILLETTE, WYOMING

I. Call to Order- President, Deb French 3:05 p.m.

II. Approval of Agenda Larry, Rich 2nd

V. Presentations

a. Gary Gasser- Wyoming Ambassadors set to tour summer 2005 200 students

b. Kathy Quinn introduced Dr. Jerry Winter

kquinn@ccsd.k12.wy.us

c. Anita Crider

VII. Business Items

b. Nominations for Board Officers

i. Secretary

1. Ariel Downing- Big Horn

2. Debbie Mathews -Cheyenne

ii. Elementary VP

1. Amy Simpson- Cheyenne

2. Trisha Nix- Casper

3. Pamela Glasser- Dubois

iii. Choir VP

1. Debbie Rose- Lusk

2. David Hurst-Cheyenne

iv. Orchestra VP

1. Bob Mathews- Cheyenne

2. Susan Peel- Laramie

VIII. Other Issues

IX. Adjournment Kevin Madigan, 2nd Cheyenne Educators 4:00 p.m.

Respectfully Submitted,

Wendy Gray

WMEA Secretary

WYOMING MUSIC EDUCATORS ASSOCIATION EXECUTIVE BOARD MEETING

JANUARY 16, 2005

CCHS-BAND ROOM, GILLETTE

I. Call to Order 1:10 p.m.

II. Approval of the Agenda Bob, Jerrid

III. Approval of Minutes Thane, Anita

IV. Reports of Officers- Highlights Only Please

g. Elementary Vice-President’s Report- Sessions for next year’s 2006

All-State are now being planned. Roger Sams from Cleveland, Ohio has been

contacted and asked to be the main presenter. In his sessions, he will

help us to better integrate Orff Shulwerk with Kodaly. After I receive

feedback from the 2005 All-State elementary educators, decisions will be

made about whether the new changes concerning the elementary sessions

offered at All-State will continue next year. I would like to personally

thank all music educators here in Gillette. WHAT A TEAM!!! You have been

prompt, thorough and have done an incredible job! Thank you Wendi, Jill,

Kathy and Deb!!! A big thank you to Cynthia Lilley, Karen Farnum Surmani,

Sarah Wessel and Dr. Pat Patton for sharing in your areas of expertise

with all the 2005 Wyoming Elementary Educators. We appreciate your being

here and the wealth of knowledge you have imparted to us all through your

sessions. A very sincere thank you to all who have served ont eh MENC

board during these past two years. Your encouragement and support have

made my term as Elementary Vice-President a very rewarding experience.

Respectfully submitted, Kari Pinney

h.Southeast District President- Due to surgery, I am unable to attend

All-State this year and will really miss everybody. So first I would like

to thank Sean for filling in for me. Thanks Sean!! We only had 2

nominations for the 2004-2005 WMEA Award Nominations. They are as follows:

MERITORIOUS: Debbie Wisner, nominated by Kevin Madigan & David Hurst

MUSIC EDUCATOR OF THE YEAR:

Debbie Mathews- nominated by Kevin Madigan & David Hurst

This year we have one retiree which was Judy Harmon from East High School.

She had taught 33 years. We will really miss her.

Our new instructors for this year are:

Amy Simpson Hobbs Elem

Rhonda Johanson Goins/Gilchrest Elem

Robyn Holroyd Rossman Elem

Phil Newland East High School

Stephanie Hoffman West/Carpenter

Sean Downey Burns Jr/Sr High

John Lane Interim Percussion at UW (Barnhart sabbatical)

Brandt Payne Interim Marching & Athletic Bands (Nicholas sabbatical)

There is one name change: Jill Reutlinger is now Jill Surrell (Rock River)

UPCOMING DATES FOR 2004-2005

October 16, 2004 State Marching Band Festival @ Casper

November 1 & 2, 2004 State String Clinic @ Laramie

November 6, 2004 All-State Taping @ East

November 22-23, 2004 SE/NP District Clinic @East

Dr. Steven Moore, Director of CSU Bands will be the Honor Band Clinician,

Neil Johnson from Rocky Mountain High School in Ft. Collins directing the

Women’s Honor Choir and Cheryl Anderson from Monterey, CA will be the

clinician for the Mixed Choir.

January 16-18, 2005 All-State Music Conference @ Gillette

February 18-20, 2005 All-Northwest Music Conference @ Bellevue, WA

April 25-26, 2005 SE District Festival in Cheyenne

Jaxine Barhite, president

i. South Big Horn Basin- Mike Powell discussed NFHS Association. $20.00

membership dues, includes $1 million dollar liability insurance coverage.

Dennis Cone- informed group that at the present time the district was

approximately $1000.00 in the red for district festival. Suggested that we

consider raising fees for district festival participants. See discussion

and motions which follow. Thane Yennie- Reminded group of the “205 in

2005” campaign for All-State. Simply put we would like to get at least

205 men singing at the host night concert in Gillette. Contact Bob Hussa

at CWC for more information. WMEA award portfolios need to meet specified

criteria in order to be considered. Make sure all of the proper forms are

in the portfolio. Leesa requested that we get a hard copy of the

All-State music library list, apparently the web page was defunct this

past summer, which inhibited our use to borrow clinic music this year.

The instrumental music, whish is purchased by the SBHB music district for

use at clinic will be stored at LVHS, this will become the instrumental

music library for the district. 2005 District Festival dates: April 22 &

23 at Lander. There will be a middle school festival April 29 & 30 in

Dubois. Discussions and Motions- Motion made by Mike, 2nd Leesa to

increase the participation fees for district festival as follows: Solos

and small ensemble fees $5.00 per person; large group fees $3.00 per

individual in group. Motion carried. Music discussion was held

concerning our fees that we pay our district clinicians and our district

festival adjudicators. At the present time we are paying each

$200.00/day, meals, mileage (20 cent/ mile) and lodging expenses. Motion

made by Mike , 2nd Vince to increase clinician and adjudicator fees by 25%

to $250.00 per day. Motion carried. Motion made by Leesa , 2nd by Jerrid

to increase mileage reimbursement to 30 cents/ mile, pay meals per diem of

$30.00 and lodging expenses for clinicians and adjudicators. (It then

becomes the host site person’s responsibility to procure lodging for their

clinicians/adjud’s.) One have of the meal per diem will be allowed if

clinicans/ adjud’s arrive 1 day prior to the clinic/festival date. Motion

Carried. Motion by Jerrid, 2nd Pam to raise District Clinician fees to

$300/ day and keep District Festival Adjud’s fees at $250;.00. Motion

defeated.

h. North Big Horn Basin- All-State auditions took place on the MWC Campus

November 6th. A big thank you to Rob Rumbolz and the music technology

class for their expertise in managing our taping site. High School Clinic

was November 12 and 13, again hosted by Northwest College. Both the band

and the choir were excellent. The band was directed by Gary Gillette of

Sentinel High School, Missoula, MT. The choir was directed by Peter Park,

a professional choral director, also from Missoula. The prorated cost

came out to be $17.25 per student. The following people are representing

the North Big Horn Basin this year for the following awards: Music

Educator of the Year: Band- Morgan Grover, Cody Choir, Chris Olson;

Strings: Jan Kliewer, NWC; Elementary: Sara Westberg, Elementary. FAME

Award: Pepsi Cola of Worland Distinguished Service Award: Arlene

Griffin, accompanist, Cody & Meeteeste. Meritorious Service: Jamie Parker

Frank. Several agenda items spurred discussion. It was suggested that

the Windsong be changed to a newspaper format to save money. It was

reported that other states have found this format to be economical and

effective. There were several suggestions about All-State taping. Quiet

hallways outside the taping rooms are a must and to keep the numbers down

in the hallways. A holding room for those not immediately planning to

audition would be wise. The North Big Horn Basin decided to again use

tapes due tot he complexity and time consuming nature of CD recordings.

There needs to be a precise instrumental script written for the audition.

(It needs to be clear that instrumentalists may not play in the 30 seconds

study of the sight reading) It was stated by a director that there used to

be a training video that was used to help prepare taping sites (especially

if there were new people doing it at that site). It was suggested that a

new video be made and copied sent to all the taping sites next year. It

si a consensus amonth those present at the fall meeting that the members

of NBHBMEA are displease that our performing students mat not see and

hear the other groups perform at the Gillette All-State Gala Concert. We

hope that this problem can be eliminated in the future, and possibly even

at the Gillette Gala Concert. Respectfully submitted, Larry Munari,

President

i. Northeast District Report- The Northeast district Junior High Clinic

was held in Moorcroft on October 22, 2004. All went well and many schools

participated. The Quad School clinic was held in Douglas on October 23,

2004. Many students from Sage Valley, Twin Spruce, Sheridan Junior highs

and Douglas Middle School participated and everything went well. The

Northeast district Clinic was held in Sheridan on November 19 and 20,

2004. The palnning and preparation were top notch and everything went

well. Tuba Christmas was held in Sheridan on December 11, 2004 at the

Holiday Inn. Northeast District Festival is set for Gillette on

Tuesday-Wednesday, April 19 & 20, 2005. Casper Natrona is securing

adjudicators for the event. There are many new Music Educators to the

Northeast District. As far as the Secondary schools are concerned, here

are the new faces: Douglas HS Band- Ron Wagner, Douglas HS Choir- Mike

Eldridge, Casper Natrona Band- Shawn Weis, Capser Kelly Walsh Band- Chris

Ehrlich, Casper Dean Morgan JHS- Greg Paulson, Kaycee- David Dennis, Upton

Choir- Randy Crain, Upton Band- Julie Kellebrew, Midwest- Robin

Grussendorf, Hulett- Lila Kennah

j. North Platte District Report- All-State taping again in Wheatland for

fall 2004, Mike Munari site chairman. There is a change in payment method,

must pay before with application, to money accepted at taping. Middle

School Band Clinic- Successful clinic on October 11, 2004. Fall of 2005

will be decided at All-State meeting. Need for music to go out at the end

of year- Directors for 2004 were Mike Munari, Erin Jesperson, Eileen

Alexander, Jeremy Huck. Middle School Choir Clinic- Spring 2004 clinic

was in Torrington on February 23. Director/ Clinician was Cindy Barnard.

Spring 2005 will be on March 7 District Music Festival- 2004 District

Music Festival was at Eastern Wyoming College on April 23. 2005 Festival

on April 22, hosted by Guernsey. Finances, large groups are $65 small

groups are $7. Equipment- Torrington supplies along with EWC.

Adjudicators for this years festival for instrumental ensembles?

Adjudicators for this years festival for vocal ensembles? Motion carries

to eliminate homeroom’s at Festival. 2006 Festival will be April 20 and

21, 2006. Officers for North Platte- President is Mike Munari- Treasurer

is Jerry Sellars. District Music Clinics- combines with Southeast District

November 24 and 25, 2003- Thank you to Randy Rose and NCHS. November 22

and 23, 2004, Cheyenne East. November 21 and 22, 2005- Torrington November

2006 in Laramie. All Northwest February 19 and 20 , 2005 All-State-

2005- Gillette, 2006 Laramie, 2007 Rock Springs

k. Southwest District Report- The Southwest district is honored to have

one of its members, Chuck Brumbaugh, be the recipient of the first

National Federation music teacher of the year award. Thank you to the

WMEA board for voting for him. Pending board approval: because of the

availability of digital recording equipment the Evanston all-state taping

site has moved to Lyman. The new contact person for this is Chuck

Brumbaugh at PO Box 1090, Lyman, 82937. 2005 Happenings: Middle School

March 19- Lyman band and choir clinic SW District Music Festival April

15-16 Kemmerer Happy Trail, Rich Kuntzelman, President

l. Michael Powell- Mentorship program- Michael would like suggestions for

improvements to the program. Deb got idea that the teachers need some

time to be teaching before the workshop. Sandy suggested that we have the

new teachers go to the Superintendent’s Board sessions in October.

m. Gary Gasser- Windsong deadline in March 1st. If you have ideas for

changing the format of the Windsong get them to Gary Gasser before the

May meeting.

n. Sandy Steele- Sandy left her Treasurer’s Report at home but is working

on getting the information for the General Meeting. The Windsong is not a

financial burden for WMEA. MENC initiative for membership. MENC is

encouraging the mailing of information such as the Breeztune that we have

sent in the past. Also a handbook for who the music educators are in

Wyoming and deadlines and dates for state events for music. We also need

to decide if we are going to change the non-member brochures. It costs us

about $800. Michael moves that we update the brochure for the nonmembers.

Jerrid second. Motion passes. Motion to maintain the state WMEA dues.

Kari, Michael. Motion passed.

o. Bob would like to commend the teachers for working with the students on

the All-State orchestra the music was very difficult this year.

p. Anita Crider- Would like to discuss a survey of sessions- Anita can

type up a survey and have it turned in at the end of All-State. Sandy

suggested that we give the survey at the General Meeting and have it

handed in before they leave the meeting.

q. Michael brought the Festival contracts for the District Presidents.

r. Sandy wanted to speak on the issue of contracts. If the clinician

contract does not include mailing address, they will not be paid. Several

of the clinicians for this year said that they were members, but are not.

We need a decision on how to handle this matter, because they get the

conference fee waived as members, and they are not. Anita will take care

of this.

s. The Opening Night Concert is divided into 3 25 minute slots. The

Collegiate spot, the BOC student group and a host site choice. This was

put into the minutes for 1996-1997. This did not happen in Gillette this

year. Gillette was not given the choice of the 3rd group. Michael

thought that we should have an adult group in the 3rd slot to show the

life long learning example for the students. Nick moves that the Host

site should have the option of providing an adult group for the 3rd group

and then can ask the state community for groups if there isn’t one

available in the host city. Rich 2nd. Withdrawn by Nick, Rich 2nd. Rich

moves the Opening Night Concert 3rd group should be up to the Host Site.

David Brinkman 2nd. Motion passed.

t. Wyoming State Marching Band Festival- The 2004 Wyoming State Marching

Band Festival was held in Casper on Saturday, October 16, 2004 at the

Casper Event Center The following bands participated in the show:

Evanston, Campbell County, Cody, Cheyenne Central, Laramie, Cheyenne East,

Natrona County, Wheatland, Douglas Rawlins, Hot Springs County, Buffalo,

Worland and Shoshoni. The University of Wyoming Western Thunder was

scheduled to participate during the final adjudicating, but because of

financial problems couldn’t make it. The Hot Springs County HS Concert

Choir opened up the show with the National Anthem. Adjudicating the 2004

show were: Carola Winkle, Gary Gasser, Gene Monterastelli, Greg Paulson,

Dr. Sandy Shaffer, Nick Simons and Chris Olsen. Mike Monterastelli was

the announcer again this year. Kurt Gilbert was the on-site chairman along

with stat organizing chairman Bill Malloy. Hill Music once again supplied

a repairman (Julian McClennahan) throughout the day. WHSAA Commissioner

Ron Laird and WMEA President Deb French passed out awards during the

Awards Presentation. The show was a big success again with a record

number of band participating and a big crowd. The 2005 show will be at

the Casper Event Center on Saturday, October 15th. Thanks to everyone that

helps with the show including the Natrona County Band Parents, the Casper

Troopers and especially WHSAA secretary Dianne Rodriguez.

u. Discussion and Informal Items

a. Camelia El Antably- Arts Education Specialist for Wyoming Arts

Council. The DOE hired an arts specialist. Sharon Kahem. She was hired

to be the Social Studies and Art specialist. She is very active in the

Folk Arts area in the State. They would like to know how many certified

arts teachers there are in the state, etc. on a survey to help give them

information. They will also be giving a needs and perception survey.

They would like WMEA to be a co-sponsor of this survey after reviewing the

survey. She will have this to us by the May meeting. The art council is

working on strategic planning. Please encourage educators to attend this

session, input is welcomed.

b. Introduce: Milward Simpson- Manager of the WY Arts Council He would

like to thank WMEA for the 100 days of art campaign and raising over

$1000. The arts council was able to increase its budget due to this

campaign. $137,000 was raised and was matched by the state. Increased

the money available for the grant program. Most of the grants payable

levels were increased by almost 50%. As a result the number of

applications for grants doubled this year. A Statewide Summit of the Arts

is coming. The legislature in looking to put $10 million in an Arts Trust

fund. What is the vision for the Arts Council for the future. They are

on a 1 to 1 match with the National Endowment for the Arts.

c. Head Table Format at Music Educators Banquet

-Deb needs a HEAD COUNT of all Elected Officers and spouses if applicable

d. Do we need any changes in the WHSAA Handbook- need them in writing by

the end of January, so I can give them to Dianne. These changes cannot be

turned in as late as May, it is too late. Since All-State is WHSAA

Activity, vouchers must be accepted, we cannot have a check only payment

for All-State auditions. Nick Simons asked if there could be a list of

miscellaneous instruments could be put in the WHSAA Handbook for audition

purposes. The BOC will work on that list.

e. REMINDER- Dist. President remember to discuss and have your lists ready

for the 2005-2006 Clinics and Festival, dates and places. URGENT REMINDER-

Schedule these around National Conference dates if at all possible. Salt

Lake City April 18th-23rd, 2006.

f. All-State 2006- Laramie

1. From Laramie, we need a formal invitation presented at the May 21st

meeting in Casper. Sandy gave the invitation to WMEA last year at

All-State. We need to get an invitation from Rock Springs for 2007.

2. Concerns and Considerations

a. Steve Schofield

i. As a host site, time needs set-up for the Opening Night Concert groups

to have time to practice at the performance site. There was not enough

time in the performance space this year for all of the Opening Night

groups to rehearse in the performance space.

ii. Security for the Vendors- The CCHS administration refused to supply

the security for the vendors this year. We would like to come up with a

security fund from the vendors to pay for this security in the case that

the exhibit area cannot be completely locked down. Dave Brinkman

suggested that WMEA takes this on a case by case scenario. Kari moves

that this be tabled until May. Michael 2nd. Motion passed.

3. Would like some discussion on when and where during All-State folks can

host meetings (Marching Band, Phi Mu, etc.) other than during lunch when

they have to be with students?? Can they be scheduled at clinic times??

Steve suggested that we use the extra time at the end of the District

meetings for some of those meetings. Anita suggested that we have those

other meetings first and then have the district meetings. We will try to

set up this latter suggestion for next year. Jim Przygocki suggested

that we have a 45 minute time slot for the meetings.

4. Opening Night Concert Concerns and Discussions---

It is mine and others feelings that a set formula by this Board needs to

be voted into place as to WHO makes the decisions for this Concert and WHO

has the say as to what groups perform. It does not appear in any prior

minutes. This issue has been taken care of in Section IV k.

v. NEW BUSINESS

a. BOC VP’s Handouts

- Please double check this 1st rehearsal in case we need to make more

certificates.

b. International Music Camp letter and request

c. From Sean-

1. DeMoulin Brothers & Co., Quest for Victory, and Sentinel Mountain Press

have asked for a vendor fee refund, as they could not come at the last

minute. Sean is asking for a decision from the Board. Bob moves to

refund the vendor fees for these three companies. John 2nd. Gary and

Michael would like to see this applied to a future All-State, instead of a

refund. Motion failed. Bob moves that we apply the fees to next

all-state. Rich 2nd. Motion passed.

2. Harp/Miscellaneous instrument audition procedures

a. Any High School students that are playing any of the miscellaneous

instruments in the All-State Band, Orchestra and/or Choir, must audition

to play that instrument. Jerrid 2nd. Motion passed.

3. Exhibitor payment exemption requests

a. Hill Music- Dan would like a reduction of his fee, as he contributed

$500 to the commissioned All-State orchestra piece. Sean pointed out that

the contribution impacts the fees for WHSAA, not WMEA. His fees is $270.

Gary moves that the fee is waived for Hill Music. John 2nd. Sandy feels

that we should co-mingle the WHSAA fees and the WMEA fees. Bob agrees with

Sandy. East High School orchestra students also paid $100 0 for the

commission of the piece and yet those students in the All-State Orchestra

are paying their students fees, too. Dean Lorimer reminded that the board

that they budget for the expense to be a vendor and that if there is

another opportunity to put out more money, there is a gamble on the return

for business. Motion failed. Anita moves that a partial waiver of $100

for Hill Music. Jerrid 2nd. Motion passed.

b. Haggerty’s Musicworks- Since Norm Curtis of Hagerty’s is also

presenting a session as well as a vendor. He would like to be compensated

in some way. Gary moves that we waive $30 fee and provide a complimentary

banquet ticket. Bob 2nd. Motion passed.

c. Tri-M- Kathy Clements asked for a space at Tri-M and decided to go to

All-Northwest instead. Since it is an MENC related organization, should

the fee be waived?Michael moves that all organization that are MENC

related should have their fees waived. Kari 2nd. Motion passed.

d. Greg Paulson moves to compliment a banquet ticket to Pat Kolp for his

work as a repair service during All-State. Jerrid 2nd Motion passed.

d. Wendy Gray- Past Award Recipients Project with David Brinkman

e. Rich Kuntzelman- Moving All-State tape site from Evanston to Lyman

Tabled until May

f. John Miller- Last May the Board to action on removing Powell from the

All-State rotation and we need re-visit that decision, because they were

not involved in the process with the discussion- so it is felt that the

decision needs to be re-visited.

w. OTHER DISCUSSION

a. Wendy- email ballots for Executive Officers Voting. Tabled until May.

x. Meeting Adjournment. John, Kari 2nd. Motion passed. 2:53 p.m.

Respectfully submitted,

Wendy Gray

WMEA Secretary

II. Approval of the Agenda Bob Jerrid motion passed

III. Welcomes and Intros

IV. Approval of the minutes Rich, Anita motion passed

Fanfare of Wakakusa Hill Itaru Satai

Four Norfolk Dances Philip Sparke

Their Blossoms Down Sam Hazo

Vesuvius Frank Ticheli

Galop (Mvt. 4 from 1st Suite for Band) Alfred Reed

Sincerely, Jerrid Washburn

All-State Choir Program:

We Shall Walk Through the Valley in Peace- Moses Hogan

Credo from Mass in C Minor- Wolfgang Amadeus Mozart

Shenandoah- James Erb

In The Night We Shall Go In- Imant Raminsh

Sinner Man- Howard A. Roberts

Salmo 150- Ernani Aguiar

Magnificent Horses- Jing Ling Tam

307-754-5872 Powell High School 160 North Evarts, Powell WY 82435

1. Dalcroze: Cynthia Lilley will be coming from New York, NY. She

currently teachers Eurhythmics, Theory and Music History at a public

school for gifted children as well as Dalcroze at the Dalcroze School and

Diller-Quaile School of Music.

2. Early Childhood: Karen Franum Surmani, sponsored by Alfred Publishing,

will present “The Musical World of Beethoven Bear and Mozart Mouse.” This

session will explore and discover music through activities that

incorporate listening, singing, playing classroom instruments and movement.

3. Kodaly: Sarah Wessel will present a session on using Kodaly in the

elementary music classroom.

4. Conducting Session for School and City Choral Directors (4th –8th grade

students and K-12): This session will focus on conducting techniques.

** All interested may need to pre-register. A fee may be charged to pay

for music used in this session.

Monday: 8:00-9:00 Exhibits or Conducting Session

9:15-10:30 Dalcroze: Session 1- Eurhythmics: Dealing with rhythm and

phrasing

10:45-12:00 Dalcroze: Session 2- Solfege: Dealing with ear-training

through singing and identifying pitches and functions.

12:00-1:30 LUNCH

1:30-2:45 Dalcroze: Session 3- Use of Classical Music recordings in the

classroom from a Dalcroze perspective

3:00-4:15 Early Childhood Session- The Musical World of Beethoven Bear and

Mozart Mouse

4:15-5:00 Exhibits

Night: Banquet

Tuesday: 8:00-9:00 Dalcroze: Session 4- Putting it all together with an

“improvised choreography” to a masterwork

9:15-10:30 Exhibits or Conducting Session

10:45-12:00 Kodaly Session

12:00-1:30 Elementary Luncheon

1:30-4:00 District and State meetings

Night: All-State Concert

Respectfully Submitted, Kari Pinney

State Manager- Financial Statement:

-encumbered- not cleared $960.86

-usable checking balance after encumbrance $6,564.25

-due on credit (voucher) and not paid $0.00

-Merrill Lynch Portfolio $11,288.71

-Scholarship Fund $1,000.96

-account assets $18,853.92

Merrill Lynch- Quarterly Report Mutual Bonds closed up (S&P 500 down

39.03, Treasury Bills up .15%, Treasury Bonds down .10%) Libor up .02%,

LIBOR up .13%, NASDAQ down 160.43

Cash account available at the quarter will be $1,384.00

501C3 Working Capital Management- 86% fixed income--$9,893.00

ML Floating Fund (Scholarship)- $1,000.96, 8.86 market price yield (est.

$67.00)

All-State Auditions- Packets for the Taping sites include the new “master

list” for each site. Remember that it should be mailed in a sealed

envelope to the Choir, Band and Orchestra Vice-Presidents with the

recordings from your site. Vice Presidents you are not expected to use

the lists only after have made your selections and need verification of

schools.

Vice Presidents- Please remember each conference clinician must have a

signed contract on file with me at least two weeks prior to All-State. It

must include an original signature and all information including social

security number. The new tax requirements for 501(3) c organizations

include the issuing of 1099s for any non-officer stipend or payment. To

be paid, the expense statement must also be completed. We cannot pay

expenses without the appropriate form and signatures. Please communicate

this with your clinicians. If at all possible, I would again like to pay

the clinicians on site at All-State. If you can have the expense

statements ready before the clinician leaves, I would prefer to pay them

at that time. Perhaps a note to your clinicians explaining the procedure

would prompt them to have the receipts and form ready.

Phone Card- Due to a change in the AT&T billing system, AT&T cards have to

be billed to either a home telephone number or a commercial credit card.

As of 10/01/04 our billing card will not longer be valid. Since WMEA pays

for my fax line, I would be willing to have the card attached to that

phone line, but it would have to be canceled and moved at the end of my

tenure. We can also go back to submitting a copy of our own phone bills

for reimbursement. You will need to decide which.

All-State Audition Payment- Any WHSAA activity must include the right for

a school district to pay by School Board warrant, purchase order, or

voucher. WHSAA is a co-sponsor of All-State; hence, we cannot require

schools to pay audition by check only

You may notice we have no past due list. I have been zealous in my

pursuit of payment…it worked.

State Manager status- MENC suggests that the position of State

Manager/Treasurer (if they are combined) be removed from the regular

rotation of officers. The State Manager position, like the Newsletter

Editor is recommended for on-going service until resignation rather than

election. The purpose is to have a person on-board who has a personal and

long-term understanding of the organization and its finances. If the

by-laws are amended, this position can be appointed from a quorum of the

Executive Board, rather than election of the membership. Many of the

State Managers at the conference have been in these positions for 15+

years. And of course, in the large state they are salaried management

positions. (Arizona and I get a good chuckle at the meetings where

Florida’s postage budget is bigger that our All-State expenses, or Ohio,

whose total assets are over $800,000.00!)

Communication- MENC has recommended that state organizations communicate

with members beyond the Newsletter. The funny part is that they used the

Wyoming “Breezetune” as an example- they must’ve gotten a copy last year.

Anyway—the idea is to select two other ways to encourage membership

retention and encourage new membership. The Membership Chairperson should

take an active part in this endeavor. The suggestions include:

- “Membership Bonus” (e.g. pens, bags or note pads with logo either as

renewal gift or as a conference perk for members.)

- Personal Note or small gift for second year members…that’s when we lose

the most carry over

- “New Member Handbook”- Gary and I still need to get together and get

this done … and we will.

- Nonmember brochure…we’ve done this in the past, do we want to continue?

Membership- As we look for a new Membership Chair, we need someone who

will be willing to be a part of the communication, recruitment and

retention plan rather than doing just the conference registration, which

can be handled by the State Manager. Certainly, this person’s assistance

at registration would be needed as well, but not their main function.

Financial Status

Financial policies The new Federal Guidelines for 501 (3) c organizations

preclude the outright purchase of travel accommodations for 1099 contract

persons. We will have to go back to reimbursing the person and only after

they have made the trip. There is no way to “protect our investment”

should they renege on the travel because it is in their name and thus

their property. We may pay for officers in advance if we are willing to

accept a possible loss. We need to decide this by action of the board.

(see VII h. in minutes). We also need to determine a spending limit for

clinician travel. The NE division spending limit for clinician airfare is

$1400.00. Some state limits are as low as $500.00. Our contracts must

specify economy travel only, and the spending limit decided upon. I will

revise the contracts as soon as we decide. The cost for All-State

Clinicians across the country ranges from $450-600 per day, plus expenses.

Student fees average $45 per participant. Most All-States are 2 1/2 days

in length and include a weekend.

Child Safety Provision- On internet listings, students should be listed by

name only, not school.

Privacy Act- The Federal Privacy Act applies to Federal Agencies only, but

MENC recommends that each state have a written policy regarding the

release of information, including All-State audition scoring , student

Honor Group lists, membership lists and any other personal information

lists.

The Web- State organizations are encouraged to consider the use and

effectiveness of their web sites.

-is there an “exact target” on the web…can WMEA be easily found?

-is the newsletter online and/or should it be?

-Can the website generate “e-bulletins” or group mail?

-Is the conference registration online?

-Is membership renewal online?

-Is there an “e-vite” option to receive communication from the website?

-Is the membership directory online and to whom is it available?

-How does the organization decide what goes on the web?

-Who maintains the website?

MENC- The new internet system for MENC should go live on October 1st. The

new system (Avectra) will provide an increase in accurate real-time data,

acu-mail update and correction, and member access to personal information

changes. The new site is cleaner and easier to browse. State member

information will only be accessible to the President and Manager. Mailing

label will be accessible to the President, Newsletter Editor and Manager.

Travel Reimbursement- If you wish to be reimbursed for your travel today,

you must have a gas receipt. Please sign your gas receipts, complete the

attached form, and give them to Sean Ambrose before you leave today.

He’ll bring them back to me and I’ll get the checks in the mail to you.

In order to receive reimbursement, it must be on the appropriate form…WMEA

Executive Board Meeting Reimbursement.

I offer my sincerest apologies for my absence today. But this way I’m not

there to offer an opinion…and the meeting will probably go faster! I’ve

been living out of boxes for a few weeks so I’ll be grateful to make the

final transfer to my new home today! Please note the change of address…

Sandy Steele

500 S. 9th St.

Laramie, WY 82070

Same phones…home 307-742-9296 … school 307-721-4420 … cell 307-399-0731

Respectfully submitted, Sandy Steele WMEA State Manager

- taping sites, please follow Sandy’s All-State taping procedure to the

letter for payments of the auditions. We have not been able to have an

organization credit card because WMEA does not have a physical address and

phone number. On the registration sheet, there is not a Preregistration

fee listed and then there is an on-site fee that is higher. Michael will

contact Gary to make sure the correct information is printed in the Wind

Song. Sandy has also included reimbursement forms for travel expenses,

etc. Sean will take receipts to Sandy for mileage, etc. for today’s

board meeting. Motion to approve Treasurer’s Report—Thane, Jerrid motion

passed.

wgray@ccsd.k12.wy.us

November 6 All-State auditions @NWC

12/13 NBHB Music Clinic @NWC

February 12 Showalter Festival (middle school solos & ensembles)

March 17-19 NWC Jazz Festival (dates include scheduled student concerts)

April 9 NBHB Elementary Music Festival @ Cody MS

22/23 NBHB High School Festival- Thermopolis

Music Educator of the Year: Neil Hansen, NWC

FAME Award: Jack Nauman, for community support

Distinguished Service Award: Sandy Mickelson, pianist, Cody

Meritorious Service Award: Tom Bibbey (Eckroth Music)

Respectfully submitted, Larry Munari, president

MERITORIOUS: Debbie Wisner, nominated by Kevin Madigan & David Hurst

Our new instructors for this year are:

Amy Simpson Hobbs Elem

Rhonda Johanson Goins/Gilchrest Elem

Robyn Holroyd Rossman Elem

Phil Newland East High School

Stephanie Hoffman West/Carpenter

Sean Downey Burns Jr/Sr High

John Lane Interim Percussion at UW (Barnhart sabbatical)

Brandt Payne Interim Marching & Athletic Bands (Nicholas sabbatical)

There is one name change: Jill Reutlinger is now Jill Surrell (Rock River)

UPCOMING DATES FOR 2004-2005

October 16, 2004 State Marching Band Festival @ Casper

November 1 & 2, 2004 State String Clinic @ Laramie

November 6, 2004 All-State Taping @ East

November 22-23, 2004 SE/NP District Clinic @East

Dr. Steven Moore, Director of CSU Bands will be the Honor Band Clinician,

Neil Johnson from Rocky Mountain High School in Ft. Collins directing the

January 16-18, 2005 All-State Music Conference @ Gillette

February 18-20, 2005 All-Northwest Music Conference @ Bellevue, WA

April 25-26, 2005 SE District Festival in Cheyenne

Jaxine Barhite, president

FAME- Dubois Frontier (nominated by Pam Glasser)

Distinguished Service- The Pickin’ Place (nominated by Tammy Austin)

Meritorious- Joe Cassinat (nominated by John Aanestad)

Educator of the Year- Mike Powell (nominated by John Aanestad)

From a previous email post to district members:

All-State Auditions need to be held Oct 29-Nov 6, 2004

State String Clinic is in Laramie November 1 and 2 (Mon & Tues)

And just what the heck is going on in the elementary ranks? Any children’s

choirs, OAKE events?

Leesa Kuhlman responded: OAKE National Honor Choirs are in Springfield,

MA. March 10-13, 200. State ACDA Children’s Choir is in Cheyenne (?)

first week in June 2005. Sweetwater Children’s Choir now has is enough

participation to divide into two groups. The 8-11 yr olds will be

directed by Sarah Wessel and the 12-15 yr olds will be directed by Helen

Berrett (voice teacher at WWCC) and Leesa will accompany the older group.

Choirs include students from RS and GR.

Thane Yennie, SBHB District President

Directors for 2004 are Mike Munari, Erin Jesperson, Eileen, Jeremy Huck

2005 Festival on April 21 and 22 hosted by Guernsey

Finances, large groups were $65, small groups were $7

Equipment- Torrington supplies along with EWC

Adjudicators for this years festival for instrumental ensembles:

Dr. David Brinkman, Chris Nicholas, Karia Schofield

Adjudicators for this years festival for vocal music ensembles:

Phil Newland, Dr. Jane Iverson, Bob Husa, Jennifer Mellizo

Officers for North Platte

President is Mike Munari

Treasurer is Jerry Sellars

Awards

25 years – none

Retirement- none

Music Educator of the year- Pam Lucey nominated Mike Munari

Meritorious- none

FAME- none

District Music Clinic –combines with Southeast District

November 24 and 25, 2003- Thank you Randy Rose and NCHS

November 22 and 23, 2004- Laramie

November 21 and 22, 2005- Torrington

All-Northwest

February 19 and 20, 2005

All-State

2005- Gillette

2006- Laramie

District Events for 2004-05 are:

Middle School Interschool October 23 Star Valley

Band and Choir Clinic (advanced)

High School Interschool November 8-9 Pinedale

Band and Choir Clinic

Middle School Interschool March 19 Lyman

Band and Choir (Intermediate)

SW District Music Festival April 15-16 Kemmerer

Respectfully submitted, Rich Kuntzelman, WMEA Southwest District

FAME: Kimi Winckler- nominated by Kathy Kirlin

MERITORIOUS: Gary McKnight- nominated by Doug Moore. Nomination canceled

WMEA MUSIC EDUCATOR OF THE YEAR: Stan Kirlin- nominated by Jim Mothersbaugh

There are a few new educators to the northeast district:

Douglas High School Choir- Mike Eldridge

Douglas High School Band- Ron Wagner

Hulett High School- Lyla Kennah

has not been received.

Steve Schofield, President

VI. Awards

a. WMEA FAME Award Dubois Frontier Newspaper, Dubois

b. WMEA Distinguished Service Award- Sandy Mickelson, Cody

c. WMEA Meritorious Service Award Joe Cassinat , Riverton

d. WMEA Music Educator of the Year Award Michael Powell,

Shoshoni

VII. Discussion and Information Items

a. All State Taping

-In the chance these don’t come in, they will be

mailed. The CD’s and tapes were ordered and the money sent in the same

day. Sandy was contacted on the 3rd that the company had not received

payment, she gave her credit card and the stuff was not sent until the 7th

of September. They should arrive at Deb’s on September 13th. Sean

suggested that we try to distribute to the various districts at State

Marching Band Festival to help save on postage.

b. All State CD and Video Recording has been contracted

with Jester Sound again.

c. All-State Photos will be taken by Howie Rockwell again.

d. All-State Concerns Larry suggested that if you do not use

rooms for all-sate and let them go, to post it on the list-serve to make

that information available to all of us.

VIII. Old Business items

b. Reminder -Laramie will Host All State in 2006

c. Mentoring Program--updates (Michael/Gary) There were no

new teachers that were able to come to the Session this year. Michael

would like the district presidents to email him the names and addresses of

the new teachers in the districts. Michael is open to new ideas about the

time of the summer to have the sessions. Deb suggested that maybe have a

d. Plaque update for Larry and Rusty--they will be invited

and presented at the Directors Banquet in Gillette. Sean has ordered the

plaques. Michael moved that we change the name of the Director’s Banquet

to the Music Educator’s Banquet. Kari, 2nd. Motion passed.

e. Tabled issue-Help Kathy with expenses for Tri-M to

All-Northwest Motion that WMEA financially help Kathy Clements with

IX. New Business items

a. Job Description Change for Membership Chair and Vacancy

Susan Hallam has resigned. Sandy said that there were some discrepancies

in the job description as we have it and how MENC wants it done. The job

description has changed to match the MENC Guidelines.

b. Spring Meeting in Casper Date Change-3rd Saturday May

21st Nancy , Rich 2nd Motion passed.

c. All State Host-Site Books/New Check List---Update—Discussion The books

are really an archive and Deb suggests that we send a time line to the

next site so that everyone knows what to do to prepare for when they host

All-State. Sean and Michael suggested that the newest notebook go along

with sample programs, etc. in case those in charge have not been in charge

of All-State before. We need to discuss changes in the All-State section

of the WHSAA Handbook with regard to costs incurred by host site.

d. WHSAA Form for clinic doesn’t reflect our voted change of $200 per day

with 25% increase on the hourly rate of $20 -Show Form Sean will take

care of how it should now read and Deb will deliver to Dianne at WHSAA.

$200/per day, $100/half day, $25/hour beyond a full day and $35/day for

meals for Festival Adjudicators.

e. Post some where, Past Recipients of Awards so there's chance for others

to be nominated--Discussion. Wendy will put together a list and send it to

David Brinkman to put on the WMEA Website.

f. Camplex Heritage Center—Deb feels that we don’t have enough seating in

the Heritage Center to seat the students and the public. Larry suggested

that the student’s not performing could watch through closed circuit TV in

Energy Hall. Bob moves that we not have the students in the audience,

Jerrid 2nd Motion passed.

g. BOC VP- need top 4 candidates to Sean by December 1st for WAAE award.

Also the names of 4-year students need to go to Sean.

h. Financial Issues- New Federal Guidelines for Travel Guidelines for

Clinicians. Action Item (see Treasurer’s Report) Kari moves that we put a

cap of $1,000.00 on airfare for clinicians. Bob 2nd. Motion passed.

Travel arrangements for board member travel need to be in advance and an

action from the board to approve. The board approves advance purchase of

reimbursable expenses for Executive travel. Sandy, Bob 2nd. Sean moves

that we attach the calling card number to the fax number 307-742-9297.

Rich 2nd. This will also allow us to accept credit cards for paying

membership fees.

i. The Feedback forms from 2004 All-State were never found. Michael

suggested that we send out a feedback form on-line or Sean suggested

putting it in the Wind Song.

j. Kathy brought up the inequality of the packets for the Awards. We

need to really follow the policies and applications to make voting on the

recipients fair for all. From the meeting 5-11-02: district presidents

need all of the applications and packets (5-6 copies) to the fall meeting.

The District Presidents are to put the resume on the ListServe for each

candidate prior to the meeting, by September 1st.

X.Adjournment 3:33 p.m. Rich, Michael 2nd Meeting adjourned

Respectfully Submitted,

Wendy Gray

WMEA Secretary

WYOMING MUSIC EDUCATORS ASSOCIATION

EXECUTIVE BOARD MEETING

MAY 8, 2004

WHSAA OFFICE, CASPER

I. Call to Order 10:16 a.m.

Jerrid Washburn- Arch Coal Teacher of the Year

Marilyn Collins- CTA outstanding educator in Cheyenne

II. Approval of the Agenda Sandy, Sean, motion passed

III. Introductions

IV. Approval of Minutes Sean, Dave B. motion passed

V. Reports of Officers - Highlights Please

a. President’s Report As President Elect brought in $2710.00 in fees in

Evanston. She will be attending the All-Northwest Planning Session. As

we near the close of another school year, we can look back on a very

productive year. Spring found us in Evanston at All-State. Thanks to

Rich and Vern for the wonderful job they did. Thanks to everyone involved

we had another outstanding All-State this year. I can report that we had

23 exhibitors this year, thanks to all those exhibitors for a great show!!

That brought in $2710 in fees. As I start as President of this wonderful

association, I look forward to the challenges I will face. Thanks for all

your support as I served as Pres. Elect and I look forward to your

continued support. The National MENC Convention in MN was fabulous.

Many great sessions and concerts. If you’ve never been, I encourage each

of you to try and go to one. Next weekend I’ll be in Bellevue Washington

for the All-Northwest planning session. Again, enjoy the end of the year

with students and then really enjoy relaxing this summer! Sincerely, Deb

French President of the WMEA

b. Past President- Greetings! I really don’t have much to report at this

time. My last article in the WindSong pretty much wrapped up everything

I needed to say. We have a few new faces on our board for the next year.

My welcome goes out to Nancy and a welcome back to Anita, Jerrid, and

Sean. I think we’re in for another successful year. I received seven

audition applications for NW performing groups this year. It is good to

know we have so many fine performing groups in our state and that so many

of our directors are turning out such quality groups. I will be listening

to these auditions for the next 5 days and will send out the endorsements

my May 14. Please take time to read your job descriptions for the coming

year. If we need to make changes, please let me know ASAP, so I can get a

current document for the board. I would like to remind our district

presidents to get festival reports to the WHSAA as soon as possible.

Also, award nominations for teacher of the year, distinguished and

meritorious service, FAME are due at our fall meeting in Gillette. Las

but not least, please keep me informed about music teaching vacancies in

your district. I will contact your administration and make sure we get

contact with the new teacher and get them involved in our mentoring

program and with WMEA. Thank you for your support and the energy you have

given to the WMEA for the last 2 years. Serving as President of the WMEA

has been a very rewarding experience for me. My appreciation for you and

the membership of this organization is deeply felt. Carry on! Thank you,

Michael

c. Secondary VP- Anita has a list of people to do some of the sessions at

All-State. If you have any suggestions of Clinicians, please let Anita

know.

d. Higher Ed VP- I am happy to report the winner of the Ron and Virginia

Kuhn Scholarship award is Elin Anderson. Elin, a horn player and graduate

of Campbell County High School, is a freshman Music Education major at the

University of Wyoming. Her CD was excellent and her essay was especially

well written. As has been the case in recent years, the munber of

applicants was low, but the quality was quite good. Many thanks to Sean

Ambrose and Nancy Cornish for their help in the selection process.

Congratulations also to Nancy Cornish, the new Higher Ed VP. I have

spoken to Nancy several times and believe that she will bring fresh energy

and new ideas to the position. This is my final report as Higher Ed VP to

the WMEA board. I have thoroughly enjoyed working with my WMEA colleagues

for the last five years (the driving is another story). Until serving

with this group, I had no idea of the amount of effort, dedication,

diplomacy and passion necessary to make WMEA work. It is great to be

around a group of people who care enough about children and music to

dedicate so much of their valuable time and effort. It has been my

privilege to work with you and I hope to be of service in the future.

Kathleen McKeage

e. Southwest District President-Rich wanted to thank everyone for the

opportunity to host All-State in Evanston. As the dust settles from a

successful All-State convention the southwest district is tired but

satisfied. Everyone involved with hosting the convention enjoyed the

opportunity to share the community of Evanston as well as the facilities

Evanston High School has to offer. Aside from All-State, the southwest

district has had a fun-filled and action-packed year.

Our Clinics and Festivals

Oct. 11, 2003 Middle School Interschool Davis MS

(advanced)

Dr. Greg Wheeler, band

Roy Dahlinger, choir

Nov. 13-14, 2003 High School Interschool Cokeville HS

Gary Gasser, band

Roy Dahlinger, choir

Mar 20, 2004 Middle School Interschool Big Piney HS

(intermediate)

Gerry Chase, band

Steve & Robin Grussendorf, choir

Apr 16-17, 2004 District Music Festival Mountain View HS

f. State Marching- The 2004 Wyoming High School State Marching Band

Festival will be held on Saturday, October 16, 2004 at the Casper Event

Center. At this time the adjudicators are being chosen. We are hoping

the University of Wyoming Western Thunder Marching Band will join us again

this year. I would encourage bands to participate in one of the finest

programs sponsored by the Wyoming High School Activities Association. If

you have never participated, bring your band down to observe the show.

Registration information will be mailed out in September. William H.

Malloy, State Organizing Chairman

g. Choir VP- John has a clinician setup for the All-State choir, who said

that she was disappointed with the low fees and per diem that Wyoming

offers for its clinicians. The repertoire is almost set.

h. MIOSM- Mary Beth is looking for someone to help her with the WAAE board

meetings. She is not able to make all of the weekend meetings due to her

work obligations. Mary Beth presented a retirement gift to Larry Klaasen

on behalf of the WMEA.

i. Elementary Ed. VP- Sessions are being planned for next year’s

All-State in Gillette. Three clinicians have already committed to present

one or more sessions in January.

a. Cynthia Lilley from New York will present four elementary

Dalcroze/Kodaly sessions.

b. Karen Farnum Surmani, sponsored by Alfred Publishing will present an

early childhood session: “The Story of Mozart Mouse and Beethoven Bear.”

c. Sarah Wessel will present a session on Kodaly.

Two additional sessions are in the planning stages, but have not been

confirmed at this time. Kari is still arranging clinicians that teach in

Wyoming.

Monday: 8:00-9:00 Exhibits

9:15-10:30 Dalcroze Session 1

10:45-12:00 Dalcroze Session 2

12:00-1:30 Lunch

1:30-2:45 Dalcroze Session 3

3:00-4:15 Early Childhood Session

4:30-5:00 Exhibits

Night: Banquet

Tuesday: 8:00-9:15 Dalcroze Session 4

9:30-10:45 to be arranged

10:45-12:00 to be arranged

12:00-1:30 Lunch

1:30-4:00 District and State Meetings

Night: All-State Concert

Respectfully submitted, Kari Pinney

j. Tri M- they have revamped how to start a chapter, District presidents,

please pass out the information to your district. This give the

information about starting your own 2004-2005 TriM chapter.

k. Membership report- Our overall membership is up from last year.

l. Windsong- The deadlines for articles is August 1st. Gary would like

articles and pictures to be sent to him. Sean asked if there was a way to

have preliminary information about All-State in the fall issue along with

a registration form. Also, the location and time of the Host Night

concert also is published in the Windsong.

m. Wyoming Ambassadors of Music- Dan Hill and Gary are setting up

meetings around the state for the summer of 2005

n. Music Industry- There is an issue with not getting the checks back for

vendor fees to participate in All-State. There is a gap of 3-4 months for

the checks to clear. Sandy asked the President-Elect to send the checks

on to her as they are received, to expidite the monies. There was a

concern that there would be a problem of students being at 2 sites in

Gillette, therefore the vendors will not be able to reach all of the

students. Wendy Gray confirmed that the events and clinics at All-State in

Gillette will be held at North Campus of Campbell County High School.

o. South Big Horn Basin District- Ah! Spring in Wyoming! April 29, 2004,

temperature of 34 degrees, wind speed 20 mph, snow flurries and the

conclusion of another school year. With the election of my colleague

Jerrid Washburn as the Band VP, I have “inherited the presidential suite”

if you will. I am looking forward to working with all of you in the

coming years. Our district festival was held April 19 & 20 (Monday and

Tuesday) this year. Our adjudicators were Michele Heaphy from Casper and

Diane Knutson from Sheridan for the instrumental folks. Jan Kliewer and

Earl Starks were the primary vocal adjudicators for the large groups, Bob

Hussa stepped in to assist with the solos and small ensembles on Tuesday.

Overall festival went very well. We had a total of 355 students involved

with the large instrumental groups and 90 students performing solos/small

ensembles. Vocally we had 578 students involved in the large ensembles

and 281 students performing on the second day. Of course we realize that

many of these students were doing double and triple duty. Our fall

district clinic will be held in Rock Springs November 19 & 20, 2004 and

our spring festival will be held in Lander, Aprill 22 & 23, 2005. Other

good things happening: Jerrid Washburn was selected as one of ten

recipients for the Arch Coal Teacher of the Year Award. Congrats to JW.

Thane Yennie District President

p. Band VP- Paula Crider will be the clinician for the Band at All-State.

Diane said that she really enjoyed her 2 years as Band VP

q. Treasurer’s Report- Sandy apologized for an incomplete report due to

time constraints. See report. If you need a phone card please let Sandy

know. After July 1, 2004, any purchases that are made for reimbursement

cannot be reimbursed with tax included. There are new contracts for the

clinicians and they have been given to the BOC. If you need to be

reimbursed for travel today, then please fill out the form and give it to

Sandy. We need to decide if we want to change the title of “Treasurer” to

“State Manager”. This is the title that the National MENC office is using.

Mike, Anita that we change the title. Motion passed. Sandy needs the

board’s permission to travel to Salt Lake City to attend a Merrill Lynch

seminar and would like reimbursement on the mileage to get there. Sean

moves that we approve actual expenses for Sandy to bring the Merrill Lynch

account back to a moveable status. Diane seconded. Motion Passed. Sandy

would like to have one mailing of the All-State information with the new

audition payment procedures sent to each secondary music teacher.

Michael, Rich Motion passed. Gary mentioned that we need to have this

change added the WHSAA handbook. Michael suggested to district presidents

to distribute the information. Sandy will take care of this change in the

handbook.

r. All-State Report- Kathy Quinn see report. Addition of transportation

coordinator, block of rooms, change of date from October 9th date to

September 11th. Kathy will be getting back to us on the time for the time

change and Deb will list serve the final changes of the fall meeting and

walk-through. Gary asked which programs were done by the host site (the

gala and the host-night concert.) Michael suggested that the board take a

look at what is now in the books that are passed around to each new site

for All-State. The school pays for the host-night programs, WMEA will pay

for the Gala Concert programs. Wendy will research the history of voting

on payments.

s. Northeast District As my first duty as Northeast District President, I

would like to thank Wendy Gray for filling in, as I am with my band in

Denver this weekend. Thanks Wendy! Here are the 2004-05 WMEA Award

nominations from our meeting at the All-State Conference in Evanston:

FAME- Kimi Winckler- nominated by Kathy Kirlin Meritorious Service- Gary

McKnight-nominated by Doug Moore Distinguished Service- Sundand Community

Jazz Band- nominated by Todd Kahler, WMEA Educator of the Year- Stan

Kirlin- nominated by Jim Mothersbaugh

FESTIVAL 2004 Summary- On April 20 & 21, 2004 the Northeast District held

Solo & Ensemble Festival in Gillette as a single site. There 45 large

ensembles, 371 solos and 107 small ensembles from 19 different schools.

Both days ran smoothly, and was a postive experience for everyone. In

general, most schools saved money by utilizing the unit site concept, as

we did not have to hire as many judges as usual with three different

sites. Each group was given a CD recording of their performance so they

could evaluate themselves on their own. We plan on using this same format

for next year.

DATES 2004-2005

The Northeast District dates for next year are as follows:

Monday, October 4, 2004 Fall Meeting /Clinic Session in Gillette

Saturday, October 16, 2004 State Marching Band@ Casper

Saturday, October 23, 2004 Quad School@ Douglas

Monday & Tuesday, November 1& 2, 2004 State Strings@ Laramie

Friday & Sat., November 19-20, 2004 District Clinic@ Sheridan

Sunday-Tuesday, Jan. 16-18, 2005 All-State Music @Gillette

Friday-Sun, Feb. 18-20, 2005 NW Conference in Bellevue, WA

Tues & Wed, April 19&20, 2005 HS Festival @ Gillette

t. Orchestra VP report Jim Colonna will be the conductor for the 2005

All-State Orchestra. Jim is the assistant conductor of the Cheyenne

Symphony, and has been a clinician around the country. What really makes

this special is that Jin studied composition with the noted Jack Stamp and

the East High Orchestra along with Hill Music have commissioned him to

write a piece for the 2005 All-State orchestra. I feel the students will

have a wonderful experience having a modern composer write something for

them and direct them. We of course will do a couple of other pieces still

being negotiated. This is something that has never been done for the

Orchestra to my knowledge, and I am very excited. The piece is now in

about measure 40! Respectfully submitted, Bob Mathews

u. Southeast District SE District Festival was held in Cheyenne on April

26-27, 2004. Schools participating were: Burns, Cheyenne Central,

Cheyenne East, Hanna-Elk Mountain, Laramie, Pine Bluffs and Saratoga. We

had no entries from Encampment or Rock River this year. We had 262 total

entries, including large groups. There were 25 large groups that included

7 bands, 5 orchestras and 13 choirs, plus 82 ensembles and 155 solos.

Adjudicators were: Bill Winkle, Carola Winkle, Steve Barnhart, Wendy

Gray, Jennifer Cowell, Bob Molison, Jane Iverson, and Mike Krueger.

All-State Taping for the Cheyenne site will be at East High School on

November 6th, 2004. We will need 270 CD’s for All-State Auditions. SE/NP

District Clinic will be at East High School next year on November 22-23,

2004. SE District Festival will once again be in Cheyenne; dates are

April 25-26, 2005.

v. President Elect- please look over the All-State Site taping site list

for correct information. At the National Conference in Minneapolis, Sean

passed his business card out to vendors to get some of them to come to

Wyoming. A reminder for BOC and vendors distributing music to the

all-state groups, please check the All-State Library in Cheyenne

w. North Big Horn Basin District- The members of the North Big Horn Basin

Music Educators Association met Tuesday, January 20 during the annual

Wyoming All-State Music Conference in Evanston.

Nomination were made and a person chosen in the following categories to

represent the North Big Horn Basin this year:

Band Award: Neil Hansen, Northwest College

Choir Award: Linnea Dickson, Lovell

Elementary Award: Cecile Wiechman, Worland

Strings Award: none

Fame Award: Jack Nauman, for community support & participation

Distinguished Service: Sandy Mickelson, accompanist, Cody

Meritorious Service: Tom Bibbey (Eckroth Music)

The annual middle school “Showalter Festival” was held February 14, 2004

on the NWC campus. This is a great opportunity for our area middle school

students to prepare solos and ensembles for adjudication. Thank you to

Northwest College for hosting this event.

The Big Horn Basin Elementary Music Festival was hosted in Thermopolis

this year on Saturday, March 27 by Hot Springs County School District.

Three distinct ensembles were showcased – drama, recorders and a choir.

Selected students were from 3rd through 6th grades. There were eleven

participating schools and directors.

Spring Festival for area high schools was in Worland April 16- 17. Dave

Bellis and Cecile Wiechman did an excellent job putting this together.

Instrumental judges were Greg Paulson from Midwest, WY and Christopher

Haun and Dr. Randall Royer from Spearfish, SD. Vocal judges were Earl

Starks from Rock Springs, WY and Gary Gasser and Steve Grussendorf, both

from Casper.

The following information on future events (through 2006-2007) was sent to

Michael Powell in late January. Respectfully submitted, Larry Munari,

president.

VI. Discussion and informal items

a. All State 2004 Evanston

1. Successes and problems- Our attendance was up, 258 members. Sean

congratulated Evanston on a nice conference. Michael stressed that

members need to make the Sunday meeting at All-State and to stay for the

meeting. There were problems with getting clinicians to the conference

from the airport, there needs to be a transportation contact to take care

of this. Sean expressed concern about security for the vendor exhibits.

Sandy stated that WMEA needs to provide security for the vendors if there

is not school security at the site.

2. All-State Taping -How did they turn out? Quality was fine. No

problems with Jester Sound, we will contact them again. Deb needs to

contact them a week before the event, to make sure that they are ready to

be at the All-State site.

3. Photographs - Howie Rockwell the groups pictures were dark but the

section pictures were very clear and good.

4. Comments and Suggestions

b. All State 2005-Gillette see Kathy Quinn’s report

1. Local Report

2. Concerns and considerations

3. Dates

4. All State taping reports from sites (numbers for CD/Tape) please use

the tapes and Cds left over from last year, but district presidents need

to let Deb know the numbers that you need by May 14th.

5. Confirm taping sites and contact person for this fall this was done,

we need to know media (tapes/Cds) and how many. We need to know from

which sites we are receiving poor recordings, and incomplete paperwork.

Jerrid will make a master form for the sites to use, to keep them

consistent from each site. Sandy will send it out with all of her

information.

6. Do we need changes in the handbook Diane suggested that we change

8.2.75 d sect.. subsection. 1 The word “Site” needs to replace

“District”. This was voted on previously but not changed. Facilities

needed “l”- each site needs to have 4 timpani, not the 2 that are listed.

23’ 26’ 29’ 32’ The other concern is that no where does it say that snare

drum needs to play a double stroke roll. Diane would like that added.

She would also like it changed to read that sightreading should take place

on snare or mallets, not timpani. Sean moves that we update the handbook

to change the word District to Site, that 4 timpani be used and that

percussion specifics be placed in the handbook, no timpani sightreading.

Jerrid 2nd Motion passed. Michael moved that the word “silently” be

placed in the section on sightreading and the 30 seconds to prepare for

all three, band, orchestra and choir. Kari 2nd. There was much

discussion. Michael withdrew his motion with consent from Kari.

7. Photos for parents, etc. Howie will be in Gillette.

8. Fall on site meeting in Gillette Kathy Quinn will get back to Deb on

the time for the walk-through on September 11th

c. All State 2006 - Laramie

1. Local report and invitation

2. Concern and considerations

3. Dates January 15, 16, 17, 2006

4. 2007 All-State is in Riverton, we need to clarify to make sure that

they are willing to host. John Aanestad is the contact. Powell and

Rawlins were removed from the rotation due to the lack of housing in town.

d. Awards reminder- awards due at Fall meeting

1. Clarification on guidelines please make sure that the information and

letters for the nominees are put together to give everyone an equal

chance. Gary is willing to scan the information and put it on line so

that we peruse it at our leisure. Sean pointed out that the presentation

of the material, especially for Music Educator of the Year, is crucial in

making the decision for the winner. How is the Meritorious Award is

different from the Distinguished Service award. Basically there is no

difference, there is just another award. But unofficially we think of the

Meritorious Service as an individual award and the Distinguished Service

as a group, an administrator, or organization. Michael and Gary will take

a look at changing the eligibility. This is tabled until the Fall

meeting.

e. Elected and Appointed officers

1. Check your mailing address, phone, e-mail etc.- done

2. Appointment of Chairs

a. Collegiate Membership Chair

b. WAAE Representative

c. Music Industry Chair (Dean Lorimer of Wyoming Music)

f. District Presidents - Festival Reports and Award nominations-

Keep in mind that the nominator should understand the responsibility of

getting the paperwork done and ready for the fall WMEA meeting.

g. Be thinking of qualified people to run in next year’s elections for -

(Secretary, Orch VP, Choir VP, Elem. VP)

h. Reports and articles for the Windsong -Date Deadlines (Gary) August

1st, November 1st, March 1st

i. Job Descriptions

1. Any discussion or concerns, are the updates complete? There are still

some revisions that are being worked on at this point. Please give Gary

any changes.

j. Communication - we need to be sure we do this

VII. Old Business (action items)

a. Mentoring Program -(Gary and Michael) -Dates Mon. and Tues. August 9th

and 10th , 2004 at the Parkway Plaza. Please give Gary and Michael a

list of new teachers in your districts.

b. All-State Opening night concert- Diane Hultgren received one audition

tape for a choral group, the Intercollegiate Wind Ensemble- Dr. Belser?,

and Mike Krieger will be putting together the Men’s Chorus.

c. Strategic Plan - motion to adopt Michael, Jerrid Motion passed

d. Reminder Preset Board Meeting dates -YOU NEED TO ATTEND

1. Second Saturday in Sept (All-State Host Site check)

2. During All-State, Sunday afternoon at 2:00 p.m.

3. Second Saturday in May (Casper-WHSAA Building)

e. Michael? Membership for Private teachers-discussion. This is

especially important for those string teachers where there is no program

in the school district.

f. Plaques for Larry and Rusty (Bob, Nick and Mary Beth) Sean will take

care of this.

VIII. New Business

a. Host site Hospitality Room There was a fax received from Evanston for

the expenses of the hospitality room and the evening social the total

equaling $3,428.52 WMEA has never paid for these expenses. Michael read

from the “books” to show that the host site needs to ask for donations or

solicit sponsors for this expense. We need to discuss how to handle this

problem. Dave Brinkman moved that WMEA contact Evanston and tell them

that they are responsible, as a host site, for paying the expenses of the

hospitality room for 2004 All-State and we have denied payment of

governmental claim. Sean 2nd . Motion passed.

b. Clarification on Treasurer – Elect Elect person in 2006 and Sandy

will train 2006-2007

c. WHSAA Adjudication Contract Needs to reflect the voted change Sean

moved that we make a one time fees for the All-State choir conductor for

$750/ day for All-State 2005. Dave 2nd Motion passed. The change in

the Adjudicator fees that we voted on last May for increase in the fees to

$200 per day and 25% increase on the hourly rate of $20.00.

d. Windsong Pagemaker 7 was purchased a few years ago and it obsolete.

There is a new Adobe program that Gary would like to purchase for $350.00.

Michael moved that we purchase what Gary needs in software if Sandy’s new

program will not work for Windsong needs.

e. Festival- should there be original scores at the festival for the

judges? We need to make sure that original scores are purchased for the

judges at Festival. This is for Copyright purposes. The music stores

really get hit hard on shipping expenses for these scores. You need a

letter from the publisher giving permission to copy the score.

f. Clinician pay Micheal moves to change the fees for All-State

conductors to $700 per day, the meals to $35 per day, mileage to $0.36 per

mile or airfare effective for All-State 2005. Rich 2nd Motion passed.

g. WAAE qualifications for award need to be provided in the Windsong. The

criteria has been unclear in the past. Gary will publish this in the

Windsong.

h. Feedback forms from All-State, where are they??? They are missing.

i. Approval for Michael to attend All-Northwest planning session in

Bellvue, Washington and WMEA pay airfare and hotel. Diane, Anita Motion

passed.

j. Clinician fees for elementary clinician. Currently it is $600 for four

75 minutes sessions. Do we need to raise it? If the clinician is willing

to accept this contract then we will leave it. If the clinician will not,

we will revisit it then.

k. Fees for TriM chair (Kathy Clements) to attend the Northwest Conference

in Bellvue WA in February 2005. This will be tabled until Fall meeting so

that Sandy can check our books.

l. Most every year the President has a two week window to select groups to

perform at the National Convention. There was a director that was upset

that his/her orchestra was not selected to go to National Convention. This

is just let the board know that this is the job of the State President,

and National MENC said that they will support that decision.

IXAdjournment Thane, Jerrid Motion passed 2:26 p.m.

NEXT MEETING ON SEPTEMBER 11, 2004, IN GILLETTE AT CAMPBELL COUNTY HIGH

SCHOOL- NORTH CAMPUS BAND ROOM #136 (1000 Camel Drive). Walk through at

CCHS 9:00 a.m., Meeting 10:00 a.m.

Respectfully Submitted,

Wendy Gray

WMEA Secretary

GENERAL SESSION

FIFTY-SEVENTH ANNUAL WMEA ALL-STATE CONVENTION

I. Call to Order 3:05 p.m.

II. Renee Westlake, Northwest Division President

GOALS FOR MENC:

1. Recruitment, retention and rejuvenation of teachers

III. Approval of Agenda Jerrid, Jayson Motion passed.

VI. Presentations

VII. Announcements

a. Thank You!!!!!

c. 2005 All-State Conference Gillette

d. 2006 All-State Conference Laramie

f. PTSB Recertification Credit

VIII. Business Items

President Elect

• Todd Kahler
• Sean Ambrose                       Bob, Jerrid Motion passed

Band Vice President

• Jerrid Washburn
• Brent Rose
• Rich Kuntzelman
• Mike Munari                  Jayson, Susan Hallam Motion passed

Higher Education Vice President

• Mike Masterson
• Bob Hussa
• Nancy Cornish
• Jennifer Cowell              Mary Ann Fritz, Susan Hallam Motion passed

Secondary Vice President

• Anita Crider
• Greg Paulson                           Bob, Jerrid Motion passed

IX. Other

X. Meeting adjourned at 3:55 p.m. Bob, Deb Motion carried

Respectfully Submitted,

Wendy Gray

WMEA Secretary

WYOMING MUSIC EDUCATORS ASSOCIATION

EXECUTIVE BOARD MEETING

January 18, 2004

Evanston High School, Evanston, WY

I. Call to order 2:20 p.m.

II. Approval of agenda Jerrid, Diane Motion approved

(paper must be submitted).

V. Presentations

VI. Reports of officers-

President-Elect- Happy New Year- Hope this finds everyone relaxed after

having a wonderful Christmas break. I failed to release the name of the

Les Parsons’ Scholarship winner this last fall so I’m adding that to this

report. That winner was Stewart Jenkins from Sheridan, WY.

I’m sure we are all working hard to prepare for All-State in Evanston. I

think I ended up sending out 65 registrations this time in late August

(over 20 in the Utah area). As of today we have 24 with the possibility of

one more making it 25 registered exhibits. Thanks to Mary Beth Jones’s

husband we have a map of the exhibit area completed (until we need to add

any changes!!). Vern and Rich set up a wonderful website and on t they

put the address for exhibitors to ship anything they needed and couldn’t

bring, thanks guys, I’m sure that helped out. We will be setting up the

exhibits on Sunday afternoon from 1:00-4:30. Monday exhibits will run

from 8:00-5:00 and Tuesday from 8:00-4:30 and will be taken down after

4:30. I received 12 names from our Band, Choir and Orchestra V.P.’s for

WAAE top senior awards. I sent out application letters to those students

and should be receiving them back soon. These will be read by a committee

of Music Educators at All-State and 1 student will be chosen from each

performing group for that award. I’m in the process of requesting

transcripts from our 2003 Les Parsons scholarship winner to determine if

their GPA warrants the scholarship money. Looking ahead I’m planning on

attending the MENC National Conference in MN, April 14-17th. As well, I’m

planning to attend the All-Northwest Conference Planning session May

14th-17th in WA. Respectfully submitted, Deb French, President-Elect of

the WMEA.

Treasurer’s Report- Being a tax exempt organization is a big

responsibility and we cannot just elect someone to take the office of

treasurer each term. We need an interim person to keep everything

consistent. A collection officer will take care of any outstanding

payments from school districts. There has been a problem with processing

vouchers from the taping sites and it is getting worse. Sean moved a

director’s check, cashier’s chk, or school check be made in payment on the

day of taping at the taping site...NOT vouchers. It’s due payable on that

day, or they don’t tape. Seconded by Sandy Steele. Motion passed.

Conference registration was difficult because it was not in the Windsong.

It was on the list serve, but was still difficult. You must provide proof

of payment with your pre-registration form. It must be made clear with

Sandy....the form of pre-payment. January 5th deadline is the final day

for pre-registration. After that date....Sandy brings the late

registrations to the All State site for registration for the person to

take care of then. Also, ALL membership MENC #’s must be on the form for

pre-registration..

Members who present at All State are eligible for being comp'd for their

time, and those who aren’t members aren’t and they must be on a non-member

contract!....This issue must be rectified and rules must be followed. Mike

suggests there must be proof of membership on the forms.

Summary of travel expenses member form....(attached to her report) there

must be a TOTAL on the paper which isn’t there. This form must be

submitted to Sandy within 60 days incurred. Meal requirement for the day

is an IRS requirement.

Sandy mentioned the 10 year audit review coming up. She feels this would

be too much for the new treasurer...therefore, she suggests she stay in

the office of treasurer until Spring of 2007. At that time, she’ll help

train the new treasurer for the 2007 and 2008 year (acting as a “past

treasurer” for that year). Sandy will retain the office of Treasurer

through 2007.

We received money from the Wyoming Arts Council for the Mentoring program.

Yocum music has been the largest donor this year for All State. Mike wants

Sandy to explain the above in the General Membership Meeting on Tuesday.

Every treasurer for any organization must be ‘bonded’; they cannot have

any record of any kind. A $150 fee must be paid, and Gary moved for WMEA

pay the fee, and Jayson seconded, motion passed.

Every organization must have their own notary every two years. We will

search in our membership, if we don’t find such a person, we will take

care of it in the May meeting.

WMEA Executive board needs to consider credit cards for our organization

in May.

Band VP Report- The CDs were user-friendly and she really liked using

them. Diane would like to make some changes in the WHSAA handbook. There

needs to make a decision about the requirement of timpani, 4 instead of

the 2 that are mentioned in the handbook. The requirement of the double

stroke roll, Diane would like to have that requirement in the Handbook.

The Rock Springs taping site continues to give tempos on the tapes prior

to each excerpt, scale etc. Also they had the students begin the scales

when “they are ready”. Their auditions tapes ended up being twice as long

as the rest of the sites. The Master schedules that Diane has been

receiving have been a nightmare. Only a few of the districts have

“user-friendly” master lists. They all needs to be consistent across the

state.

For the most part, the quality of the tapes and CDs this year was good.

It was the first year we have tried using CD’s for auditions and I

thought they were superior to the tapes in overall quality and were more

“user-friendly”.

There are two areas we need to discuss, and take action on, concerning

discrepancies in what I asked for (and has been asked in the past) in the

percussion auditions and what is reflected in the WHSAA Handbook. The

handbook says “each taping room should include 2 tympani (26 & 29) etc.

but several times in the near past, and again this year, the tympani

audition needed 4 to play the part. I’m in favor of either requiring the

site to have 4 timpani or doing away with the tympani audition, because I

believe a part that is easy enough to play on 2 tympani doesn’t really

tell us anything about the student’s ability.

The second area of concern is requiring the percussionists to perform a

double-bounce long roll. That requirement isn’t in the handbook, but I’m

in favor of adding it because I believe it to be an excellent indicator of

the performer’s technical ability on snare.

I also have a concern with Rock Springs site’s taping procedures. They

need to be reminded that they are not to give the tempos before every

section of the audition and to expect their players to begin their

auditions in a timely fashion. The brass players in the site are also

“finding their pitches” in many cases before performing the various

sections of the audition. Is this okay with us and should we encourage

other sites to do this? I believe it puts the other students at a

disadvantage..

The last area of concern I have about All-State band auditions, concerns

a lack of uniformity with the master schedules. This would not be such a

concern if some sites didn’t have master schedules that were extremely

difficult to use. We should either come up with a suggested master

schedule format of at least discuss with the sites the present problems.

The following are the statistics from this year’s All-State band wind and

percussion auditions.

INSTRUMENT SUBMITTED ACCEPTED

Piccolo 6 1

Flute 77 20

Oboe 12 4

Bassoon 7 4

Clarinet 59 26

Bass Clarinet 7 4

Contra Bass Clarinet 3 0

Alto Sax 33 6

Tenor Sax 20 3

Bari Sax 15 2

Trumpet 57 18

French Horn 25 12

Trombone 34 15

Euphonium 13 5

Tuba 11 6

Percussion 52 13

TOTAL 431 139

I would like to thank everyone on the board and my fellow music educators

for their support during my tenure as Band Vice-President. It is a

privilege to work with so many fine music educators. Diane

Choir VP Report- The clinician’s travel arrangements have been taken

care of. 196 choir students. John would like to have student numbers

and initials in the right hand corner of the applications and have the

site put in numerical order. There were some “hissy” tapes. John also

had Master list problems, but everything went pretty well.

Preparations for a successful all-state have been going on for the past

year and have gained great momentum this past week. Dr. Andre Thomas from

Florida State University in Tallahassee Florida is the guest conductor.

Dr. Eric Unruh from Casper College is the accompanist. Hill Music Co. was

the supplier for the music and Part Predominant made the rehearsal CDs.

Special thanks to Larry Munari for helping me listen to the audition

recordings.

Travel arrangements were made for Andre Thomas through Commodore Travel

Co. in Tallahassee Florida. I paid for the airline ticket and have been

reimbursed by WHSAA.

This year there were 545 tapes/cd’s submitted. Of the 545 submitted

recordings 196 were selected for the 2004 All-State Choir. The tenor part

was hard to fill and I used a few high baritones to fill out the section.

Concerning the All-State Audition and Paper work.

1. I would like to see a place for the student initials and number added

to the upper right hand corner of the application and put in numerical

order before they are sent to the Vice-presidents.

2. Taping sites need to make sure they have all of the equipment.

Specifically metronomes.

3. Recording equipment needs to be checked or at least recording levels.

Some tapes were so hissy and/or soft it was hard to hear the qualities of

the singer. Check the proximity of the singer to the microphone. I would

rather have the level pop into the red area once in a while if you can

hear the voice.

4. Do we need to bring back the teacher evaluation? Musicianship of

students that were selected was a concern of a few teachers.

Overall the auditions were very good. I appreciate the effort that the

Chairperson at each taping site and thank them for their organization and

getting the recordings and paperwork to me. John Miller WMEA Choir

Vice-President

Orchestra VP Report-Bob also liked the CDs. The CDs were wonderfully

done. Districts who do not have strings programs, please do not have the

students play scales. There are no scales in the All-State Orchestra

audition for strings. Also, with music, the 3rd piece of Porgy and Bess

was not in stock at Luck’s. There were some professional orchestras that

own the music, but Bob had a hard time getting a set to copy. Then

another piece was chose, and it was only a rental. So the 2nd movement of

Beethoven’s second symphony was chosen. Bob said that there is good

teaching going on in the small communities with string players. The

students are playing very well. 140 tapes 83 students were chosen.

We have 140 string auditions from around the state. I was very happy to

see quite a few string auditions from smaller communities that do not have

string programs. I accepted 83 string players into the All-State

orchestra. I was please with the quality, and want to commend all of the

teachers involved in preparing these fine young musicians. For folks who

are not familiar with the string audition process, the strings do not have

to play scales like the wind instruments. On these recordings, I just

disregarded the scales. We need to let people know so we do not have this

happen in the future. I really enjoyed using the CD format rather than

the tapes. It allowed me to go back and listen to the person again is a

very easy fashion. In addition, it gave a much better quality of sound to

the overall recording, and when listening critically this is extremely

important. Over all, the recordings were quite good. After dealing with

Dr, Guyver for the last year, I am truly excited for the students. I

believe they will have a wonderful experience. Bob Mathews.

Jayson brought up a concern about the notification of the lists of the

students groups. The lists were put on line before the director’s were

notified and students accessed the lists before the directors had a

chance. The BOC were told by WHSAA not to send the lists on the

List-serve. The directors need to know before the students are notified.

Michael suggested to do a school mailing, or list serve.

Elementary VP - no report this year, things going really well

Secondary VP - she’s willing to run for this office again, no one else

has stepped up with the desire to run. Talk about a session for Higher Ed

people...Anita doesn’t know what they would want in a session. There

aren’t too many in our numbers for the college educators...but it might be

considered for future All State sessions.

Tri-M - Kathy would like the district presidents to copy off her report

and pass it out to their membership at the district meeting on Tuesday.

Communication at this level may increase starting new Tri-M chapters.

Kathy will copies to Mike and Gary for district meetings.

1. I need to clarify that TriM is NOT linking with National Honor

Society. I read the executive board minutes of Sept. 20, 2003 where a

colleague expressed desire to keep TriM separate form NHS. TriM is a

separate national/international honors group which is made up exclusively

of High School music students! TriM “Parallels” the NHS program in

reference to expectations and qualification standards. Attached is a copy

of the flyer and information, sent by MENC this last fall, the NHS

sponsors around the country. The purpose was to have the sponsor pass the

flyer on to any of their NHS music students who wanted to start a TriM

chapter in their school. They were to give the information to their music

teacher.

2. BENEFITS AND INFORMATION FROM MENC.

A. This Fall, Rosemary Reninger of MENC (manager od Student Programs)

personally called and e-mailed any chapters that had lapsed during the

past year (256 total) She notified them of the program changes that make

it easier to start and run a TriM Chapter. She answered questions and

gave encouragement to the music teachers. The Wyoming schools that used

to have TriM were: Buffalo HS, Campbell County HS, Cody Middle School,

COdy HS, Davis Middle School/Evanston, East High School/ Cheyenne,

Evanston HS, Glenrock HS, Kemmerer Middle School, Sheridan HS, Star Valley

HS, Twin Spruce Jr High/Gillette.

B. Shortcuts to information on how to register a chapter, the 2003-04

award forms and the TriM 20th anniversary press release are on the main

TriM Web page,

www.menc.org/tri-m

C. The TriM Power Point presentation is now available for advisors to

download at www.menc.org/information/trim/trimpowerpoint.html

D. The NABIM instrumental Music Teacher Grant has been extended to

include TriM Music Honor Society Seniors. So, if advisors have members

who are seniors planning to major in instrumental music education, they

are eligible to receive one of fifty student grants ranging from

$500-$1,000. The application form and additional information are

available at: www.menc.org/information/grants/nabim.html KATHLEEN

CLEMENTS

Tri-M Chair for Wyoming, Tri-M Chair for Northwest Division 307-758-4411

kclements@shr3.k12.wy.us

Research Chair - Mike mentioned Gary and he, with the Mentor program,

missed talking with UW practicum music students. It has been successful in

the past. They would like to do that again. Dave said there will be 18 in

that class this next fall.

Vice-President - Gary mentioned Todd Kahler will run for pres. elect.

Band VP Jerrid will also run. Secondary VP, Anita will run again.

District presidents need to bring this up on Tues. afternoon’s district

meeting. Gary wants articles for the Windsong from any member. Those

adjudicators who’s certification is scheduled to expire this February were

notified by mail. Two certification clinics will be offered at the 2004

All-State Conference. The updated list of certified judges will be sent

to Dianne Rodriguez at the Wyoming High School Activities Association

office immediately following the conference.

The mentor project is going along splendidly with all new teachers

assigned a mentor. Todd Kahler of Sundance, Marion Kern of Douglas, Kelly

Glasser of Wright, along with Trish Nix and Kim Skatula, both of Casper

are WMEA members who are acting as mentors this year. At this time, I am

not sure if we have received the grant from the Wyoming Arts Council for

this project as promised. I’ll check with Sandy at All-State and once

those funds are in the treasury, we can pay a stipend to each of those

exceptional mentors.

Nominees for upcoming vacant offices on the WMEA Executive Board are as

follows:

President Elect

Todd Kahler- Sundance

Band Vice-President

Brent Rose, Buffalo

Rich Kuntzelman, Evanston

Mike Munari, Wheatland

Higher Education Vice-President

Mike Masterson

Secondary Vice-President

None

I urge all of the executive board to assist in finding more candidates for

these vacant offices. Nomination from the floor of the general membership

meeting on Tuesday afternoon are welcomed and encouraged.

Collegiate membership - not here Dave Brinkman will give info to Mike

Wyoming High School State Marching Band Festival 2003

The 2004 State marching Band Festival was a tremendous success, thanks to

the 14 participating band and the Pine Bluffs High School Band that

performed the National Anthem. Participating Bands were: Cheyenne East,

Laramie, Buffalo, Douglas, Shoshoni, Star Valley, Rawlins, Hot Springs

County, Wheatland, Worland, Campbell County, Natrona County, Cody and

Cheyenne Central. The University Band could not make it this year because

of Homecoming, but we sure hope they are back this next year.

Special thanks to Dianne Rodriguez, Kurt Gilbert, Dan Hill, Julian

McClenahan, the Casper Troopers, and Events Center crew for all they do.

We did come out in the black again this year, which is always nice. We

had a great crowd and the bands were super as always.

Next year’s show will be held on Saturday, October 16, 2004 at the Event

Center. Plan on bringing your band either to participate or to watch. It

is the best show in town.

Bill Malloy, State Organizing Chairman

South Big Horn - One 25 year member. We need to do better when we

nominate someone, getting their portfolio in an effective and early

fashion.

Southwest District - things going well

Northeast District - read report

VII. Discussion and informal items

a. All-State 2004 Evanston

1. Overview- Comments from past all-states have been about the length of

the concerts, and the banquet.

2. All-State Concerts and award presentations certificates- is there a

way to shorten up the concert. The BOC thought that comments and

introductions could be shortened. The bios of the conductor are in the

program, so the BOC don’t need to read the whole thing. Michael would like

the BOC to ask and verify the names of the 4 year students in All-State.

How should announcements be handled? No announcements about PTSB credit,

UW, etc. Deb asked BOC to read the names of the 4 year students. These

students will stay standing until the WAAE award is presented by Camellia

El-Antably.

3. All-State BOC vice presidents instructions Dist. Names and

Presenters. The district presidents will receive a list of items to

cover in the district meetings.

4. Les Parsons- remind at Dist. meetings. Directors are supposed to pick

up the applications in the student packets.

5. BOC 4 year awards Deb asked BOC to read the names of the 4 year

students. These students will stay standing until the WAAE award is

presented by Camellia El-Antably.

6. Concert and banquet responsibilities Members leaving board. Michael

asked that the elected officers and spouses sit at the head table at the

banquet. Presenters of the Wyoming Educator of the Year, Meritorious

Service, FAME award, NFHS Award will come up and introduce the winners of

these awards.

7. WAAE Awards and 4 year certificates

8. Certificate and check for clinicians, presented at the end of each

groups’ performance.

9. Special luncheons- The Phi Beta mu luncheon is being arranged by

Chuck Brumbaugh. The Collegiate luncheon is at Don Pedros on the east side

of town.

b. Windsong

The two publications of the “Windsong” went fairly well. I will continue

to strive to improve my layout skills and see that it remains a quality

publication as it has always been in the past. I encourage board members

to honor the deadlines and I would like to remind all who need to

contribute articles that the spring deadline is March 1. Any suggestions

or features articles are welcomed and encouraged.

I will get with Sandy to see if we have received our approval for a tax

exempt status by the U.S. Postmaster then I will apply for a tax exempt

rate here in Casper.

Advertising income for the fall issue totaled $1, 050.00 and the income

for the all-state edition was $1, 010.00 Printing costs for fall was

$1863.00 and the all-state issue cost $1052.00. The cost for running the

conference program was $630.00.

1. Congratulations and thank you to Gary and Dawn

2. New members and others who need to be on the mailing list WHSAA,

Wy Arts Council, others?

c. Used audition tapes and CDs- BOC will bring the tapes to sell in the

lobby. The CDs will be thrown away. The unused tapes and CDs should put

toward next year.

d. All-State 2005 Gillette

1. Invitation

2. Concerns and considerations

3. Dates

4. Plans for 2006 All-State Laramie -Bob Kate Motion passed. Invitation

has been presented to WMEA.

5. The dates of festivals, clinics and state strings clinic dates

through 2006-2007 and sites need to be given to Michael by February 6th to

turn in to WHSAA. State Strings Clinic is in Laramie in 2004.

e. Discussion on using tapes and CD’s to record All-State auditions

f. All-Northwest Bellevue WA

1. Call for session proposals April 2, 2004

2. Call for performing groups April 2, 2004

g. Comps for Clinicians

h. Elected and appointed officers

1. Check mailing address, phone, e mail, etc.

2.

3. Update job descriptions as year progresses. Hopefully this has been

completed. If hot get changes to Gary ASAP.

4. Spring Meeting May 8th at WHSAA in Casper. YOUR ATTENDANCE IS VERY

IMPORTANT.

i. District Presidents

1. Remind people to return their festival report to Diane at the WHSAA

after the event.

2. Dates and places for Festivals and clinics for the next 2 years.

3. Discussion on possible nomination for new officers for 2004-2006.

4. Award nominations; Teacher of the Year, Meritorious Service,

Distinguished Service, FAME. Keep in mind that the nominator should

understand the responsibility of getting the paperwork done and ready for

the fall WMEA meeting.

5. Have members shuffle down to the auditorium after district meetings

for the general meeting on Tuesday.

VIII. Old Business (action items)

a. Strategic Plan to MENC Wendy will put on listserve. Adoption will

take place at May meeting.

b. Mentoring update- encourage attendance to mentoring session

c. Festival, Clinic, Strings clinic dates and places for the next 2

years. WHSAA

IX. New Business (action items)

a. Elections Pres. Elect, Band VP, Secondary VP, Higher Ed VP

b. membership for private teachers

c. “WMEA- From the Past to the Present” still have 10 copies $15.

d. Wyoming Arts Council- “100 Days of Arts” Gary moves that the WMEA

donates $250 to the “100 Days of Arts”. Kate second. Motion passes.

e. Larry Klaassen, Rusty Yocum are retiring and Michael would like to

honor these men for their work in music and statewide support for many

years. Bob Mathews and Nick Simons will work on getting plaques, etc. for

them.

f. Head table format. Michael would like the elected officers and their

spouses to sit at the head table.

g. Request from Deb French to have WMEA pay for her room at All-State

while. Bob moved, Jayson seconded. Motion passed.

h. Kari said that they are presenting plaques to the elementary

clinicians. She said that the cost is extremely reasonable. This will be

a certificate and a picture of the clinician at all-state in a frame with

a nice matte. Big Horn Gallery can do these very reasonably priced and

quickly for us. She thought that this was a great idea to honor our

presenters at All-State. Michael thanked her for the suggestion and we

will keep it in mind.

X. Meeting Adjourned Dave, Kari 4:35 p.m.

Respectfully Submitted,

Wendy Gray

WMEA Secretary

Walk through 9:00 a.m.

Meeting 10:00 a.m.

I. Call to order 10:21 a.m.

II. Approval of Agenda Kate, Jerrid Motion passed

III. Introductions

IV. Approval of Minutes Kate, Jerrid Motion passed

V. Reports

WMEA 03-04 Financial Statement as of 9/19/03

-encumbered--not cleared $ 1,742.50

-usable checking balance after encumbrance $ 8,298.45

-due on credit (voucher) and not paid $ 746. 00

-account assets $20, 178.91

-total projected assets $20, 924.91

Merrill Lynch- Quarterly Report Mutual Bonds closed up (S&P 500 up 17.72,

Treasury Bills up .03%, Treasury Bonds down .14%) Libor up .02%, NASDAQ up

75.44 Cash accounts available at the quarter will be $1,524.00. 501C3

Working Capital Management-- 86% Fixed Income--$9,381.00. ML Floating Fund

(Scholarship)--

$1, 008.01, 8.40 market price yield (est. $73.00)

Past Due- We had nearly $1500 in past due in May. However, after third

notice mailings on 6/1/03 , only the following remain: Sweetwater County

SD2 PO #1658 $112.00, Lincoln County SD1 $24.00, Lincoln County SD1

#203536 $140.00, Weston County SD1 #18926 $32.00, Big Horn County SD1

#34983 $50.00, Big Horn SD1 #35888 $140.00, Big Horn County SD1 #36319

$50.00, Big Horn County SD1 #35215 $128.00 Michael stated that we carry

over anywhere from $1500.00-$2200.00 in past due bills. When we get ready

to plan for the next all-state the money has been spent. Suggestions to

have someone higher up get the past due money, like the athletics do.

Please pay your vouchers for your school district.

All-State Auditions

2004 All-State Choir Program

Sing Unto God George Frideric Handel

Ave Maria Javier Busto

True Light Keith Hampton

Little Birds Eric Whitacre

Soldier, Won’t You Marry Me? Paul Halley

If Love Should Count You Worthy James Mulholland

When the Trumpet Sounds Andre Thomas

1. Orff: Mary Helen Solomon will be coming from Jacksonville Florida. She

teaches music to PK (2 year olds through 6th grade). She will offer 3

different Orff sessions, 2 sessions for grades K-4 and 1 session for

grades 5-6.

2. Vocal Session for School and City Choral Directors (4th -8th grade

students and K-12): Diane Hultgren and Marcia Patton will co-present a

session. They will share warm-up, rehearsal, and conduction techniques

using quality festival literature. (unison-3 part music) ** All interested

will need to pre-register for this session.

3. Beginning Band Session: Chuck Brumbaugh and John Morrison will

co-present a session for Beginning Band educators. They will cover

practical tips for the classroom for beginning band students.

4. Elementary Coalition Assessment Session: Camellia El-Antably conduct a

general meeting and will be sharing with us about the piloting of Wyoming

Music Assessments. She will touch on changes to the standards and address

any questions. This session will be for all Elementary music teachers in

the State. You do not have to be a member of the Arts Coalition to

attend. We are looking for people interested in piloting the assessments

this year.

*** The World Drumming session is the only session I don have confirmed as

a session for January. I am waiting for a response from a music educator

in the state.

5. World Drumming Session: This session will include classroom activities

for percussion, world drumming, drum circles, drum techniques for grades

4-7.

K. Technology Report

General Information:

Here are the specific things I am requesting of you:

President: •Letter to the membership

•Photo of yourself

•Award Winner Biographies and Photos (WMEA Music Educator of the Year;

NFHS Outstanding Music Educator of the Year, Distringuished Service Award,

FAME Award, Meritorious Service)

•All-State Conference Schedule

•All-State Student Schedule

President-Elect: •Letter to the membership

•Photo of yourself

•Les Parsons Scholarship Application Form

•Map of Exhibit Area

•List of Exhibitors (Names and addresses)

Vice-President: •Letter to the membership

•Photo of yourself

Treasurer: •Conference registration form

Secretary •Minutes of Fall Board meeting

Band, Orchestra and Choir Vice-Presidents

•Letter to the membership

•Photo of yourself

•Biography of your conductor and a photo

•Concert Repertoire (include composer/arranger)

•Special Request: Photos and Article about the State Strings Clinic

•Please save all of the All-State Applications forms you receive from

the district recording site charimen and mail them to me or bring them to

All-State.

Secondary, Elementary and Higher Education Vice-Presidents:

•Biographies and photos of clinicians

•Ron Kuhn Music Scholarship Application format (Higher ed)

District Presidents: •Biographies and photos of your district’s nominee

for WMEA Music Educator of the Year

Retirement Chair: •Biographies and photos Retirees and 25 year Award

Winners

Phi Beta Mu Representative:

•Application for 2005 All-State Opening Concert (Choir???)

All-State Host Chairman:

• Letter to the membership

•Photo of yourselves

•Hotel and Motel List

•City Map

•School Map

•Any Special Information you want included

Respectfully Submitted, Gary Gasser

P. MIOSM- no report from Mary Beth

T. Technology Chair- no report

U. All-State Host Site-

V. Collegiate MENC- no report

a. North Big Horn Basin- Larry Munari Officers of the NBHBNA are Larry

Munari, vocal music director at Cody High School and president-elect is

Morgan Grover, band director at Cody High School. We recognized the

following people as outstanding members of our organization:

Band Award: Dave Bellis, Worland

Choir Award: Linnea Dickson, Lovell

Elementary Award: Chauna Bischoff, Lovell

Strings Award: none

Friend of Music Award: Nancy Heiser, Worland Choral Assistant

Dave Bellis is recognized as the Music Teacher of the Year for NBHB.

All-State Music Event January 19-21 was a combined effort for the Cody and

Powell School Districts. A big thank you to Powell for having the Gala

Concert in their gym due to the conditional use of Cody’s gym. Also we

appreciate the use of equipment from Northwest College and Worland High

School. The Northwest College Studio Singers and the Jazz Band performed

as well during the convention at the recreation center for the students

night. We appreciate all the help that went into a successful All-State

2003 in the Northwest Corner.

All-State auditions will be managed by Brennon Ewen in Greybull on

Saturday November 8th. Some concerns were voiced to me about the

timeliness of the arrival of the All-State audition materials. Some did

not receive the materials until Thursday, September 11th. The WHSAA

handbook state that they need to mailed ty the first Monday in September.

(Cody’s mailing had a Tuesday, September 9 postmark) Other concerns have

been raised concerning the sight-singing examples given inthe All-State

Packet. Three treble clef examples were given in the keys of C major, D

major, and G major. Only two bass clef examples were given in the keys of

C major and B major. The examples imply that the students can expect an

example in any sharp key up to 5 sharps. No flat key was represented.

The feeling is that the examples do not give a true representation of the

possible melody that may be asked to be sung at the actual audition. Fall

clinic dates are set for November 14 and 15. We have decided to return to

the one mixed choir, which will be directed by Gary Funk from the

University of Montana. The clinic band will be directed by Steve Bolstad,

also from the University of Montana. A big “Thank You” to Northwest

College for hosting clinic each year. The annual fall meeting of the

North Big Horn Basin Music Educators will be Saturday, November 15 at

10:00 a.m. in the Nelson Performing Arts Center on the NWC Campus.

I received a suggestion from Chris Olson that some sort of interest

session be offered at this years All-State Conference that deasl with

teaching and assessing Standards 2,3 and 4. I will bring this up at the

September 20 meeting.

Several teachers from the NBHB district attended the arts assessment

workshops that were in June and August. Many quality music assessments

were produced, and some of these will be piloted in our music classrooms

this year. Teachers that did not attend may partner up with someone who

did, and pilot the assessments as well.

High School Sprin Festival (2004) is set for April 16 and 17 in Worland.

The Middle School Showalter Festival (a solo/ensemble festival) is set for

Saturday, February 14 on the NWC Campus.

b. South Big Horn Basin- Jerrid Washburn The year is off to at good

start inthe South Big Horn District, and there is not a whole lot that is

new to report. Things of note: Gary Gasser is no longer in our district

due to cuts in Riverton, but is now in Douglas working with the middle

school program there. Fall Clinic will be hosted in Rawlins this year on

November 21 & 22, and Dr. Michael Krueger from the University of Wyoming

will be conducting the choir and Dr. Moore from Colorado State will be

conducting the band. Spring Festival will be hosted in Riverton on April

19 & 20, 2004 and judges are being sought out. There are no retirements

or new teachers to report. That wraps up the new from the South Big Horn.

I hope that everyone’s year is off to a good start and look forward to

continued excellence inthe musical education of our students. Sincerely,

Jerrid Washburn

c. Southwest District- Karen Willie The Southwest District welcomes some

new teacher this year. At Jackson Hole High School, we welcome Bill

Hungate back as the choir director (bhungate@teton1.k12.wy.us), Gary

DeBolt is the new instrumental teacher at Kemmerer High School

(gdebolt@lcsd1.k12.wy.us), and Hannah Darr (hannah@allwest.net) is the new

music teacher at Cokeville. Our all-state music taping sites will at Star

Valley, Big Piney, and Lyman High Schools thisyear. Taping will be on

Saturday, November 8th. Star Valley needs about 60 tapes, Big Piney needs

25 CD’s and Lyman needs 75 CD’s. Our fall clinic will beheld in Cokeville

thisyear on November 13th and 14th. Hannah Darr has been workin hard on

preparations and we look forward to a great clinic. The band clinician is

Gary Gasser and the choir clinician is Roy Dahlinger. We also have an

advanced middle school clinic on October 25th at Davis Middle School in

Evanston. Clinicians are Roy Dahlinger, choir and Dr. Greg Wheeler, band.

We are grateful to the teachers at both Davis and Evanston middle

schools for their hard work in preparing this clinic. District music

festival will be held this year in Mountain View on April 16th and 17th.

We will also have an intermediate middle school clinic on March 20th in

Big Piney. We have one nominee for awards this year. It is Tom Mealey

from Evanston, for the Distinguished Service Award. Karen Willie

d. Southeast District- Sean Ambrose New Teachers: Susan Cogdill, Jr.

High Vocal in Laramie; Mark Holton, Band/Vocal in Pine Bluffs; Carol

Illian, General Music in Cheyenne; Nickoles Simons, Jr. High Band in

Cheyenne; Don Walden, Band/Vocal in Burns; Karen Woodward, General Music

in Albin/Pine Bluffs; Mike Krueger, Choral at UW; and Thomas Tfotenhauer,

Trumpet at UW.

Award Nominees: Music Educator- David Brinkman; Meritorious Service- UW

String Project; Distinguished Service- Barb Bonner; FAME- none

Retirees: A. Wilfred (Willie) Duran from Cheyenne; Diane Hultgren from

Cheyenne; and Dr. Ted Lapina from Laramie.

All-State Auditions- Cheyenne Site- East High School

Sean Ambrose, contact/applications

2810 House Ave Cheyenne, WY 82001

307-771-2105

Upcoming Clinics/Festivals

State Strings Clinic November 2-4, 2003 at Star Valley

SE/NP District Clinic November 24-25, 2003 at Niobrara County High School

Other Items: Cheyenne will be doing CD recording for All-State, we are

trying to figure out how to do backups in case of catastrophic problems.

;-)

e. North Platte - Randy Rose

1. The Southeast/North Platte District Clinic will be held in Lusk

November 24-25. The clinician for the band is James McKinney from South

Dakota State University. The Mixed Choir Clinician is Steve Parker,

Director of Vocal Activities at Black Hills State University. Women’s

Choir Clinician is Steve Grussendorf, Natrona County High School.

2. The Junior High Honors Band will be in Guernsey on October 6. The

organizing chair is Doug Janas.

3. The Junior High Honors Choir will be sometime in March. The date and

location will be selected at All-State.

4. District Festival will be at Eastern Wyoming College the 3rd Friday in

April. Judges have not yet been selected.

5. All-State Auditions will be held in Wheatland with Mike Munari hosting

and doing the recording.

6. We have no nominations for the state awards.

f. Northeast District- Jayson Gerth

1. The Northeast Band and Choir Clinic will be held at Natrona County High

School on November 21 and 22, 2003. Conductors for the bands will be Dr.

Bob Belser from the University of Wyoming and Sean Ambrose , music

coordinator for the Cheyenne Schools. Celeste Delgado of the Lamont

School of Music at Denver University will lead the choir.

2. Our nominees for WMEA honors are:

Music Educator of the Year- Ariel Downing (Big Horn) nominated by Doug

Moore (Sheridan)

Meritorious Service Award- Nominee withdrawn

FAME Award- Dr. Jerry Winter (Gillette) nominated by Marilynn Gillman

(Gillette)

Distinguished Service Award- Dan Hill and Hill Music (Casper) nominated by

consensus from Casper folk.

3. New Music Teachers to the Northeast District of whom I am aware at this

time (brand new or new schools) are:

Greg Paulson, Midwest K-12 music

Christine Dunbar, Kelly Walsh HS & CY Jr. High Strings (Casper)

Amanda Weis, CY Jr. High Band (Casper)

Susan Thompson, CY Jr. High Choir (Casper)

Chad Rose, Tongue River Band and Choir (Dayton)

Diane Knutson, Sheridan Jr. High Band

Gary Gasser, Douglas Middle School Band

Dave Cochran, Douglas High School Choir

Kathy Kirlin, Centennial Jr. High Strings (Casper)

Cindy McGeary, Sage Valley Jr. High Choir (Gillette)

4. All-State taping will take place in Casper (300 Tapes), Sheridan (200

tapes) and Gillette (200 CD’s)

5. At our district meeting in October, we will lay out the plans for our

single-site Festival this spring rather than our usual 2 to 3 site

arrangement. Steve Schofield and Marie Dickey (and I) have worked out a

plan that will result in a positive music experience for our students.

NE District Calendar 2003-04

Monday October 6, 1:00 p.m. JH District Meeting @ Humphrey’s Gillette

Monday, October 6, 3:00 p.m. HS District Meeting @CCHS Band Room

Monday, October 6 All-State forms due

Saturday, October 18 State Marching Band Festival, Casper

Friday, October 24 JH Clinic, Upton

Saturday, October 25 JH Quad School Clinic, Twin Spruce, Gillette

October 31-November 8 All-State Taping

Monday/Tuesday, Nov. 3/4 State String Clinic, Afton

Friday/Saturday, Nov. 21.22 Dist. Choir/Band Clinic, Casper Natrona

January 18-20, 2004 All-State, Evanston

Saturday, March 20 East JH Music Festival, Newcastle

Saturday, March 20 West JH Music Festival, Big Horn

Saturday, March 27 Central JH Music Festival, Douglas

Tuesday/Wednesday April 20/21 HS Music Festival, Gillette

Z. Wyoming Arts Council- Camellia El Antably WAC (the Arts Council) is

currently writing its grant to the National Endowment for the Arts. One

are of great importance to the NEA is sequential K-12 arts education and

because of that, it is generally good to have a plan specifically for

education. I have created one, which will be in effect until August 2005

(at which time we will have a new long range plan and a better planning

process for the education plan), and am looking for feedback on it. If

you have any comments, questions, suggestions, please feel free to share

them. You can find theplan on our website at:

http://wyoarts.state.wy.us/arted.html Thank you. I need comments by

September 28th at the latest.

VI. Awards

A. WMEA FAME Award- Dr. Jerry Winter, Gillette

B. WMEA Distinguished Service Award- Dan Hill, Casper

C. WMEA Meritorious Service- Rebecca Murdock, Lander

D. WMEA Music Educator of the Year Award- Dave Bellis, Worland

E. NFHS Outstanding Music Teacher of the Year Award- Ariel Downing, Big

Horn

VII. Discussion and information items

G. All-State Concerns

VIII. Old Business Items

A. WHSAA Festival Reports In the packets.

B. Job descriptions update Get these to Gary ASAP

IX. New Business Items

A. All-State 2005-2006 Gillette in 2005/ Laramie in 2006

B. Strategic Plan

D. Bylaws

E. Clincians rooms comp’d for All-State

F. Graduate Credit?

Meeting adjourned No time was available to me.

Respectfully submitted,

I. Call to Order 10:06 a.m.

II. Approval of agenda moved Bob Mathews, seconded Kate McKeage

III. Introductions

IV. Approval of Minutes moved Deb French, 2nd- Kate McKeage

V. Reports of Officers

out to all of the exhibitors for taking part in All-State 2003 in Cody. I would also like to thank Site-chair Larry Munari, for all his help with

filling our needs as they came up. We look ahead to Evanston and next year’s All-State. I hope you can all make arrangements to go- it’s a fantastic way to learn some new things for the classroom, see old friends and make new ones!! I would like to remind you all it’s important to help you students out by taking the time to audition for the Les Parsons Music Scholarship. The applications were at All-State or check your last Windsong- there is one in there. The entry deadline for that is May 10th. Please consider using this tool and good luck to all students applying. I wish you a successful end to a great school year, and remember music gives a soul to the universe, wings to the mind, flight to the imagination and life to everything (Plato) Deb French

c. Treasurer’s Report- see report There are quite a few past due notices in total of about $2,000.00. Sean mentioned that he has asked

for another invoice to get the money in, Wendy mentioned that Gillette is in the same situation.

d. Band VP- Rick Blatti Ohio State University. Diane’s approach was to find a “kidmagnet” that the students can’t wait to get back to to work with.

e. Choir VP- (Suzie)- She has since sent the All-State library list to the conductor. Greetings: I was very pleased with he 2003 Wyoming

All-State Conductor, Vijay Singh, and thought we had an exceptional All-State Choir this year. It is my recommendation that all the All-State conductors are sent a copy of the CD’s that we have made. I am please to announce that the 2004 Wyoming All-State Choir Conductor will be Dr. André Thomas from Florida State University. Dr. Thomas is a nationally known composer/ arranger/ director/ clinician who will surely inspire all our students with his many areas of expertise. John Miller has informed me that he will not be at the May 3rd meeting, so we will be getting together in Sheridan in the near future to exchange materials, etc. Diane Knutson and I have worked on revamping the All-State taping procedures to make it more uniform with the general instructions and will present our ideas to

the board at the May 3rd meeting. I have had a difficult time getting a copy of the All-State Choir Library list, so have not sent that

information to Dr. Thomas yet, but hope to do so in the near future. Thank you for allowing me to serve my state at Choir Vice-President. I am confident John Miller will do an excellent job and I will assist him in any way possible. Suzie Schatz-Benson

f. Orchestra VP- Russell Giger from UNC-Greeley. Contracts have been signed. Pieces have been chosen. He was recommended by Johann Jonsson, this year’s conductor.

g. Elementary VP- (Kim) Great all-state in Cody. Congrats to the Cody Staff! She is having trouble lining up the main clinician for all-state

2004. The end of April, a new Orff chapter was started in Central WY. There are about 30 members in this new chapter. There are now 2 Orff Chapters in WY. 

h. Higher Ed. VP- The intercollegiate band performed for the first time at All-State in Cody. The directors had a great time getting together. Next year, the choir will perform at All-State. Enrollments in the rural districts are very low. There just aren’t very many kids in these schools now. This past WMEA convention in Cody marked the first appearance at an opening night concert by the Wyoming Intercollegiate Band. The current plan is to alternate choirs and bands at upcoming conventions. Special thanks must go out to all the directors involved: Roger Fenner at Casper College, Kelley Dehnert at Central Wyoming College, Jim Collona at Laramie County Community College, Dave Knutson at Sheridan College, Neil Hansen at Northwest College, and Robert Belser at the University of Wyoming. Since this was the first time for an instrumental group, it took the combined efforts and collegiality of all involved to put together such event. One of the unexpected benefits of the festival was the opportunity for college instrumental directors to spend time together, something the choral people have been able to do successfully in the past. Some have asked me how band members were selected. The participating musicians were nominated by the individual college directors with an eye toward filling a specific

instrumentation. A list of names and instrumentation was shared between all the directors. It was agreed upon before the selection process that no one institution would send a disproportionate number of students. The result was that every student nominated by their director was chosen to attend. Special thanks must go out to Neil Hansen who hosted the event at NWC. Thanks also to Bob Belser who arranged for the clinician and helped with the planning. Bob had put together similar festivals for the Oklahoma Music Educators and his model of “drafting” student musicians was perfect for our situation. Thanks also to WMEA for financial and

logistical support. Next year, the choral directors are slated to host the festival. I am saddened to note that Jane Iverson is leaving LCCC. Under her direction, LCCC Music has blossomed and the future looks very bright for college music in Cheyenne. Jane has been a positive force among college directors and she will be missed. Kate McKeage

i. Vice-President Report- district presidents, please send information to Gary for the mentoring program. This is for all new music teachers. Superintendents and principals will get the mailing about the program. The adjudicators list has been updated and submitted to the WHSAA. We have purchased two new adjudication videos and cd’s from the National Federation of High Schools and will use those in conducting judging seminars. The Wyoming State Department through Camellia El Antably has said it will still give $500 toward the mentoring project. Although we have yet to see it, I will contact her and secure that money. President Powell and myself will again set up the summer mentoring presentations and contact school administrators in May to secure the names of the new music

teachers in the state. We again request financial support from the WMEA to continue this endeavor. I believe we did the summer conference for under $500. Sorry that I can’t be with you, enjoy your day and do good things for music education, we need it! Gary Gasser

j. Research Chair- The new “No Child Left Behind” act emphasizes “scientifically based research” to see “what works” in education. MENC publishes music education research in several journals. http://www.menc.org/publication/articles/journals.html

The online journals can be accessed free at the above site... just enter your MENC membership number. I encourage all WMEA members to be aware of research that can help your teaching and your program. JOURNAL OF RESEARCH IN MUSIC EDUCATION keeps you informed of the latest music education research. Offers a collection of reports that includes thorough analyses of theories and projects by respected music researchers. Issued four times yearly. Available in paper form (extra fee when you join MENC). GENERAL MUSIC TODAY is a respected journal that offers articles to keep you on top of emerging trends, effective lesson ideas, and new materials for teaching general music at all levels. Issued three times yearly. Online only. FREE UPDATE offers a wealth of practical

applications for research findings in general music, choral, instrumental, and special topics in music education. Issued two times yearly. Online only. FREE. JOURNAL OF MUSIC TEACHER EDUCATION focuses on topics of interest to professors involved in music teacher training. Brings you information to reform movements, state-mandated curricula, and more. Issued two times yearly. Online only. FREE Dave Brinkman.

k. North Big Horn Basin- they have begun a treble choir to accommodate the girls that do not make all-state but need a place to sing. Elementary students are given an opportunity to participate in a Festival with Orff, choir and dancing. New officers elected are Larry Munari, president, vocal music director at Cody High School, and president-elect is Morgan Grover, band director at Cody High School. The NBHBMA recognizes the following people as outstanding members of our organization: Band Award: Dave Bellis, Worland; Choir Award: Linnea Dickson, Lovell; Elementary Award: Chauna Bischoff, Lovell; String Award: none; Friend of Music Award: Nancy Heiser, Worland Choral Association. Dave Bellis is recognized as the Music Teacher of the Year for the North Big Horn Basin. The All-State Music event January 19-21 was a combined effort of the Cody and Powell School districts. A big thank you to Powell for having the Gala concert in their gym due to the conditional use of Cody’s gym. All-State auditions have been taken over by Brennon Ewen in Greybull. Fall clinic dates are set for November 14 and 15. We are uncertain at this time if or not we will continue with the treble choir. Last year, it seemed that the stronger treble voices were placed in the treble choir and the women’s sound in the mixed choir ended up quite weak. We recognize that because it is so difficult for girls to make the All-State choir, a district treble choir gives more girls the opportunity to sing in a select group. However, the quality of the group should not be sacrificed if some girls

are truly not ready for the experience. I am currently surveying the high school choral directors of our district and a decision will be made soon concerning this issue. A big “thank you” to Northwest College for hosting clinic each year. Spring Festival (2004) is set for April 16 and 17 in Worland. Larry Munari

l. South Big Horn Basin- Greetings everyone! Our spring festival , held on April 25 & 26, went well. Students from Rawlins, Riverton, Lander, Wind River, Rock Springs, Shoshoni and Green River participated. Adjudicators for the choir were Jim Jirak and Giesell Wyers from Idaho State University. Instrumental adjudicators were Kelly Dehnert from Central Wyoming Community College and John Bekken from Lander/Laramie. Gary Gasser will be teaching in Douglas WY next year due to the RIF in Riverton. This is all I know about personnel so far. The South Big Horn Basic fall clinic will be held November 21 & 22 in Rawlins, and the spring festival will be held in Lander on April 19, & 20, 2004. Sincerely, Jerrid Washburn

m. Southwest District- The Southwest District has had a full and exciting year. We have had two middle school honors clinics and one high school honors clinic. There were new teachers involved in hosting all three. We admire them for taking on those extra responsibilities their first year in a new position, and doing such great jobs. We began the year with an advanced middle school clinic held on Saturday, October 26th in Big Piney. Anne Mitchell and Jennifer Hunter hosted it, and the clinicians were Cynthia Barnard, choir and Michelle Heaphy, band. The honor groups consisted mostly of eighth graders. There were 84 students in the band and 92 in the choir. The clinicians were wonderful, the students learned a great deal, and they presented an enjoyable performance. On November 14th and 15th, the high school clinic was held in Mountain View, with Blair Allen and Allan Dance hosting. The clinicians were Gary Glass, band and Steve Grussendorf, choir. The concert was marvelous and the students were enthusiastic about their experience. In the Spring , the intermediate middle school clinic was held on March 22nd at Kemmerer with Tom Trigg hosting. Clinicians were Sara Westberg, choir and Gary Gasser, band. Most of the students were sixth and seventh graders. The students performed some new and innovative pieces, and it was a great experience for them. It was the first clinic experience for many of the students. We have some new teachers in the district, as mentioned. They are: Blair Allen, vocal music at Moun ain View, Jennifer Hunter, vocal music at Big Piney; Vince Gutwein, orchestra at Jackson; Tom Trigg, instrumental music at Kemmerer (and Debbie Duff is now doing vocal music at Kemmerer High School); and Zac Bentley at Cokeville. It’s great to have all of them here. New District officers are the following: Karen Willie, president and Rich Kuntzelman, president-elect. We nominated the following people for awards: FAME- none; Meritorious Service- Mark Taylor, principal at Star Valley High School; Distinguished Service-Judge Tom Mealey of Evanston; Music Educator of the Year- Teresa Walker Karen Willie

n. Southeast DIstrict- The solo & ensemble festival took place at Central HS in Cheyenne on April 28/29th. The following schools participated: Albin, Burns, Cheyenne Central, Cheyenne East, Hanna-Elk Mountain, Laramie, Pine Bluffs Saratoga. Encampment and Rock River did not participate. We had 230 total entries, including large groups. We were down in large group participation, having no full orchestra nor any bands or choirs from Albin and Pine Bluffs due to long term subs in those positions. Adjudicators were: John Aanestad, Diane Knutson, Scott Turpen, Marie Dickey, Roy Dahlinger, Susan Wagner and Steve McNeal. We have decided to make an attempt to have students watch each other in the large group events in particular, that seemed very successful. I have not had feedback yet from teachers on whether or not they felt it was worthwhile. Dates for next year: District Clinic will be November 24-25, 2003 in Lusk; Festival will be April 26-27, 2004 in Cheyenne and All-State Taping will be at Cheyenne East again, Sean Ambrose is the Site Chair. Other Items of Business; SE District is recommending the addition of a Jr. High rep to the WMEA Board to assist with All-State planning and to do something to build up our Jr. High/Middle School participation at the All-State Conference. We would like to see a rule added to All-State taping indicating that a student CANNOT use their own metronome during the audition. SE District will be able to do CD recording for All-State Auditions in the fall.

o. North Platte District- 2003-2004 District Activities: Jr. High Honors

Band-Guernsey (TBA in fall); South East-North Platte Dist. Music Clinic-

Lusk, Nov. 22 & 23- James McKinney (SDSU)-honors band; Steven Parker

(BHSU)-mixed choir; Steve Grussendorf (NCHS)- women’s choir; Jr. High

Honors Choir- Lusk (TBA in spring); Dist. Music Festival TBA (Mon, & Tues.

close to the assigned dates) We are in the process of redesigning the

spring festival format to a split vocal/instrumental affair or

Solo/Ensemble on one date Large groups on another. The dates will be

directed to the State and WMEA when they are finalized; The district

festival was held 4/25/03 at EWC in Torrington. All went well but the one

day format is becoming to crowded MUST EXPAND....no time available to

observe other schools!

INFORMATION ITEMS: The district has had custom medals minted that are

specific to the district for use at Festival. They are beautiful and are

costing only $1.75 per medal. The medals from the state were breaking the

budget in most of the districts. I am sending one to this meeting for

your inspection. The district does not have the capacity to do digital

taping at this point. Our concern would be giving a district with a more

advanced system an advantage over those that have a more conservative

system. Students should not be penalized because the district is poor!

The problem of consistent exercises for Treble Clef Baritone vs. Bass Clef

Baritone is one that should be addressed. The treble audition was off

the wall this year as opposed to the Bass!! Should we be holding a State

Marching Band contest vs a Festival? Just something coming from the young

bucks... Respectfully submitted, Randall Rose.

p. Northeast District- no report Wendy announced that Festival will be

held in Gillette, April 21-22, 2004.

q. Windsong- We need a new editor, Mary Beth will continue to do the

financial part of it. Steve Miller from Cheyenne is seriously thinking

about taking over for Rusty. Gary Gasser and his wife might also

consider doing the Windsong. If anyone else has suggestions, please let

Michael know.

r. Membership Chair- Susan has not been receiving the updated numbers

from MENC. Her last report is from December.

s. Retired Membership- no report

t. MISOM- no report

u. Society for General Music The Indian Paintbrush Chapter of AOSA

(American Orff Schulwerk Association) is on its way to being a reality! I

am getting the paperwork filled out and turned in ASAP to the national

association. If you are interested in being part of our chapter and were

not able to attend last Saturday’s work shop, PLEASE email me your name

and address so that I can put you on the roster. Many possible members

were mentioned and I want to include as many people as possible. I will be

sending the paperwork by Monday the 21st so please get me your info by

this Friday. Thank you! Tammy Pearson-Horner

v. Coalition Chair

w. Music Industry Chair- Suggestions that a minimum number of classes for

music should be established state-wide. Michael said that each school

board should be contacted by the parents to make these changes. WMEA

really doesn’t have too much control over that. Concern of the quality of

instruments, students buying poor quality instruments, educators should

discourage from doing this. Norm Curtis said that he felt left out since

Haggerty’s Musicworks was not at Cody. Would also like the checks for

exhibits, etc. to be cashed in a more timely fashion by WMEA. Music

suppliers for All-State 2004--- Gary McKnight for Band/ Orchestra and Hill

Music for Choir.

x. Technology Chair

y. Teacher Education Chair

z. TriM- Kathy addressed the General Assembly in Cody. She had concerns

about the lack of members attending the General Meeting at All-State.

Sean mentioned that people wanted to leave early and the meeting only

really deals with secondary issues, so there is nothing for them to learn

at the meeting. Suggestions of how to deal with this issue. Change the

meeting times, days, rearrange district meetings. Also, mentioned was the

impact on the clinicians. Suggestion to have the secondary and elementary

split off and caucus over their own pertinent issues after the common

information part of the General Meeting. That way everyone is present for

officer nominations. Caucus, district meetings and then General meeting.

Kathy handed out TriM information that she received from MENC. MENC is

cutting down on paperwork so the process to begin a chapter is now listed

on-line. Challenge to have the district presidents mention to district

members to begin a new TriM Chapter. Kathy will have information posted

on the list serve.

VI. Discussion and informal items

a. All State 2003 Cody

1. Successes and problems- Ran smoothly considering facility problems.

Good job!!!

2. Recordings- Suzie commented that they were fast in getting out the

tapes and CDs. Also,

3. Comments and suggestions- Host night concert too long. Michael takes

the blame for this. In the future the concert will be the three groups:

Intercollegiate- Band, Orchestra, Choir group, and an adult group. As far

as sessions, comments on needing more on General Music, more focus on Jr.

High/Middle School sessions. A comments on overlapping of sessions,

time-wise. Performing groups got very good comments. There were

concerns about the length of the choir program, too long. The biggest

concern was the length of the Gala concert, too much talking, too much

time recognizing the students for 4-year members and WAAE awards. Michael

suggested that we can cut back on the thank you’s etc. by putting them in

the program, but he doesn’t feel (with consensus from other board members)

that the student recognition should be sacrificed. It was hard to get to

all of the luncheons, especially if a person belongs to more than one

group. Concern on the behavior of the students when the other groups are

performing at the concert. Larry suggested that the BOC VP’s find a common

format for posting the names of students on the honor groups and to make

sure that the names are spelled correctly, because the host site takes the

names for the programs from that list. Sean also suggested that the

All-State applications be put on line so that the information on it can be

typed. He also suggested that WMEA take the program production out of the

hosts hands and do it instead, to have a consistent format for the

programs year to year. Michael also suggested that the BOC obtain 3

copies of the bio’s and the pictures of the conductors for the honor

groups- one copy each to Windsong, host site, President for all of the

programs and publications. Something will need to be done in getting out

the information from BOC, Elementary and Secondary VP’s to Michael. Larry

also said that there were liability issues about teachers not picking up

students on time from the rehearsals.

b. All State 2004 Evanston

1. Local report- Vern Swain and Rich Kuntzelman have requested the

“Black Book” for All-State Organization. All-State 2004 contacts: HS-

Rich Kuntzelman (rkuntzelman@ucsd1.k12.wy.us); MS- Kevin Blackwell

(kblackwell@ucsd1.k12.wy.us); Elementary- Theresa Stemle

(tstemle@ucsd1.k12.wy.us) Vern Swain can be reached at

vswain@ucsd1.k12.wy.us

General Information: (I) School District, School Board, and High School

have all given the go ahead for All-State. All of the performing groups,

sessions and vendors will be at the high school (School will be canceled

for those two days). (II) Best Western- Dunmar will be the convention

headquarters. 40 rooms have been reserved, but you can call Vern Swain if

you need more. They will also host the ACDA banquet on Monday and the

IAJE banquet on Tuesday. Please book rooms at the convention headquarters

well in advance.

(III) Director’s Banquet is scheduled in the newly renovated Machine Shop

in Evanston. It can accommodate approximately 1,100 people. Vern Swain

and Rich Kuntzelman are working on finding someone to cater the meal. (IV)

We have not started planning the student banquet. We assume that we will

be able to use Dave Middle School again. Vern Swain and Rich Kuntzelman

will be putting together a of Evanston high school All-State students

together to help plan an activity for that evening. (V) We are working on

developing a link from UCSD#1 web page that will list hotels, restaurants

and other All-State information. If you would like we could also have a

link to the web page from the state MENC page.

2. Concerns and considerations

3. Dates-January 18-20, 2004

4. All State Taping report from sites (numbers) District presidents need

to let Michael know how many tapes each site in their district need for

taping.

5. Confirm taping sites and contact person for this fall- List has been

updated. October 31-November 7, 2003

6. Do we need changes in handbook? We want to eliminate the word

“District” from the taping proceedings. Diane would like to change the

scale portion of the handbook. ”1. The student will play on pair of major

scales and corresponding arpeggios chosen from the following pairs: (Gb-C,

F-B, Bb-E, Eb-A, Ab-D, Db-G). The scales and arpeggios must be memorized

and played (tongued) in the octave provided on the scale sheets at quarter

note = 132” “2. A chromatic scale, covering the range of the scales

sheet, will be played in even eighth notes, ascending and descending at

the rate of Quarter note = 144. The chromatic scale must be slurred and

played from memory.” Sean moved, Kate . Suzie has changes for the

Handbook to clear up confusion at the taping sites. She also wanted to

get rid of the word “District” instead of “Site”. Handbook should read:

“8.2.75 B. GENERAL TAPING PROCEDURES FOR ALL-STATE GROUPS- INSTRUCTIONS

FOR DISTRICT PRESIDENTS, SITE CHAIRPERSON AND MEMBER SCHOOL MUSIC

DIRECTORS”. “The SITE CHAIRPERSONS will be responsible for sending 1).

all audition tapes, 2). all audition forms, and 3) a sealed copy of the

master schedule to the Band, Orchestra and Choir Vice-Presidents on the

first Monday of week 19 of the WHSAA calendar.” Susan, Deb motion carried.

Sean suggested that the chromatic scale be different from the

All-Northwest chromatic scale. On the All-Northwest audition, each

instrument is different. Sean also brought up that the word silently is

used in the handbook. Sean moved “You have 30 seconds to prepare your

sight reading exercise.” Bob second. The word “silently” to be removed

from the existing instructions. Motion passed with Suzie dissenting.

Sean has two changes for wording about Festival- There is nothing that

states that a student cannot play more that one solo on the same

instrument. The decision should be made at the local level. Sean moved

that we strike baton twirling from the list of solos for band. Kate

second. Motion carried.

7. Photos for parents, etc.- Howard Rockwin would like to come to

Evanston to take pictures of the students. The WMEA would get a rebate

for each picture to put in our scholarship fund. He asks for a comp’d

room in return for this service. Michael would like to try this guy for a

year. There was discussion about equity in comp’d services with the

vendors, colleges, etc. to make sure we keep him on the same level. Also,

to keep his booth near the vendors. Kate moves that we negotiate services

with Howard Rockwin. Suzie seconded. Motion carried.

8. Fall on site meeting in Evanston-

c. All State 2005 Gillette

1. Local report and invitation- Kate, Diane to accept Gillette

invitation to host All-State in 2005. Motion carried.

2. Concerns and considerations-

3. Dates-

d. Awards reminder award nominees due at fall meeting

e. Appointed officers

1. Check mailing address, phone, e-mail, etc.

2. Appointment of coalition chair

f. District Presidents- Festival report (into WHSAA ASAP) Forms for

Awards to be in by Fall Meeting. Sean moves that the State adjudication

fee be raised to $200 or an hourly fee raised 25%. Jerrid 2nd, Motion

carried.

g. Reminder Let’s be thinking of qualified people to run in next year’s

election. President-Elect, Band VP, Sec VP, Higher Ed VP

h. Reports and articles for the Windsong- Articles are information for

the membership. Board reports are just that, dealing with policy,

All-State, etc.

i. Discussion on job descriptions-

j. Communication- Michael needs responses from emails that he sends out.

There is also a breakdown between WMEA and WHSAA in communications,

especially concerning important issues. There were concerns about Dianne

sending out contracts to the conductors. Also, there was a question

raised about how travel arrangements should be made for the clinicians.

Does there need to be a change in the procedure to help save WMEA money?

Michael will look into this.

VII. Old Business (action items)

a. Mentoring program- Please let Michael know the names of new people in

your district.

b. Format for auditions tape/digital- Can we accept two different forms

of tapes and CDs? Sean moved that we allow the addition of CD format,(

one child per medium), to the tapes for all-state auditions. Deb 2nd.

Motion Carried.

c. Host night concert. see email from Bob Belser.

d. Strategic Plan- MENC really wants states to put this together. It has

been difficult for a committee get together to put this in motion.

VIII. New Business (action items)

a. Windsong editor- information in President’s report.

b. Pre-set meeting dates Fall Meeting will be the 2nd Saturday in

September and the Spring Meeting will be the 2nd Saturday in May. Deb,

Jerrid Motion carried.

c. Schedule for host night concerts-

d. All-State Library location- Suzie would like the All-State library

location changed due to some serious problems in getting access to the

music in Riverton. In January, Michael spoke to Kelly Dehnert about

getting a listing of the library on the list serv as soon as possible. It

has not been done. Cheyenne has offered to house the library. Motion to

move the All-State Music Library to Cheyenne under the supervision of Sean

Ambrose. Suzie, Raz. Motion carried. Michael will make arrangements to

have the music physically moved. Sean said the database will be available

on the Southeast district website when it is updated.

Meeting adjourned. 1:49 p.m. Bob, Jerrid. Motion carried.

Respectfully submitted,

Wendy Gray

WMEA Secretary